Principal Duties
- Responsible for day-to-day procurement and general administrative tasks, including printing, scanning, filing documents, and updating procurement and administrative databases (data entry) via Microsoft Office or the ERP system in a timely manner.
- Monitor goods receipt and payment processes.
- Communicate and resolve discrepancies in orders or deliveries with requestors/end-users and the Finance department.
- Maintain a systematic record and filing system for easy access and retrieval.
- Generate, maintain, and update the P.R. and P.O. Tracking Logbook, which records expediting efforts for tracking and monitoring purposes.
- Prepare item categorisation reports.
- Assist in the preparation of purchase orders.
- Check and verify invoices, IGIR, and other related documents.
- Continuously update the Product Directory via Excel spreadsheets.
- Set up new suppliers in the ERP system.
- Perform miscellaneous job-related duties as required or handle ad hoc tasks assigned by the superior.
- Comply with the Code of Business Conduct (COBC) and Deleum's Anti-Bribery Management System (ABMS) requirements.
Knowledge/Experience Required for the Job
- Minimum of one (1) to two (2) years of experience in administrative, clerical, or data entry roles.
- Able to speak and write well in Bahasa Melayu and English.
- Well-versed in Microsoft Office applications.
Academic/Professional Qualification
- Minimum Diploma with at least one (1) year of working experience.
- Fresh Degree holders are encouraged to apply.
