Assistant Manager - Contracts & Commercial

Job Summary:

To administer and assist all pre and post contract administration duties for all types of construction projects. To lead and/or assist on pre-qualification and tendering exercise, provide advice and guidance on administration procedures (Procurement, Contract, S4Hana, Autodesk & ISO Compliances), preparation of tender documentation including its evaluation and award recommendation. Preparation of subcontracts including management of variations, contractual claims and final account.

Key Responsibilities / Duties:

• Adhere to Superior/Management's directive, instruction, delegation and advices.
• As and when required by the Management, to prepare report, presentation deck and any form of documents including presentation to the management, follow-up, updates and etc., all up to satisfactory of the Management.
• To lead on special missions (administrative, Contract and Commercial related matters) as and when instructed by the Management.
• Assist/Prepare BQ, preambles, approximate quantity cost estimation, preliminary tender estimate and other cost related studies including cost plan analysis.
• Assist/Prepare pre and post-contract on-line filing system/matrix and ensure all up-to-date data/documents are stored.
• Assist/Prepare Procurement Plan and ensure timely award of subcontracts.
• Provide input /advise on procurement strategy (packages, subcontract, materials or labor only, lump sum or re-measurement, LAD computation & etc.).
• Assist/Prepare to identify, pre-qualify and finalize pre-qualification of sub-contractors.
• Assist/Prepare subcontract procurement in-line with Management System Procedures/ISO, Autodesk, S4Hana and any other digital platform's requirements.
• Full understanding of main-contract and subcontract's documents and conditions of contract. Familiar with common form of contract such as JKR (Build / Design and Build) and PAM (with Qty and without Qty).
• Provide input/advise the project team on contractual risks and ensure full compliances of contract's term and conditions including timely submission of IPA, VO, contractual claim notices & etc.
• Manage subcontract terms and conditions including timely IPC issuance, variation and contractual claim notices, work progress delay and late completion notices, deduct/set off notices, wastage control, expiring of subcontract period, CPC, CMGD and etc.
• Review and update sub-contract conditions to incorporate latest requirements.
• Provide input/advise on contractual related matters (tender and procurement documents, deed of Assignment & Novation).
• Draft contractual related documents/letters.
• Propose, provide input, advise, implement and adhere to Contracts & Commercial quality procedures (ISO compliances).
• Attend to quality audit and ensure zero NCR (limited to observation(s) only if unavoidable).
• Propose, provide input, advise and implement cost control system and prepare cost control report.
• Manage, monitor & co-ordinate with PMD, D&T and others up to full settlement of project contractual claims, variation orders and Final Account.
• Attend to administrative and project related meetings (internal and external).
• Provide supervision, guidance and technical advices to Senior QS and QS.
• To comply and adhere to all matters pertaining to Quality, Safety & Health and. Environment related to the job scope and work place as required by the company.
• To register and attend at least one training/class (internal or external) per annum.
• Strong interpersonal skills.
• Any other duties that may be assigned from time to time by superior/management.

Qualifications:

• Degree in Quantity Surveying, Building Science, Construction Management or equivalent field.