Assistant Manager, Finance (Procurement)

About The Job

Purchase Order (PO) Management

• Create Purchase Order based on approved Purchase Requisition (PR) and business requirements.
• Conducting a thorough compliance review of all supporting documents to ensure the documents completeness and align with organizational policies and procedures.
• Monitor the entire PO process to final approval, ensuring budget adherence and timely processing.
• PO status tracking and monitoring.
• Coordinate with stakeholders to resolve any discrepancies in the PR or PO.
• Prepare and maintain regular reports on purchase order status and open orders.

Vendor Management

• Onboard vendors by gathering and verifying all required documents, ensure they are meeting eligibility criteria and comply with company policies.
• Annual track and evaluation of vendor performance against key performance indicators (KPIs) such as quality, delivery time, cost, compliance, and customer satisfaction.
• Maintain accurate and up-to-date records of vendor evaluations, feedback, and performance reports.
• Prepare detailed reports for internal stakeholders, providing insights into vendor performance and potential areas for improvement.

Procurement Policy & Compliance

• Monitor and enforce compliance with internal procurement policies, SOPs, and delegation of authority.
• Support regular review, update, and communication of procurement governance frameworks.
• Act as liaison with internal stakeholders to promote awareness and adherence to procurement guidelines.

Governance Monitoring & Reporting

• Track procurement KPIs and governance metrics (e.g. policy adherence, lead time adherence, audit issues).
• Assist in root cause analysis of procurement deviations and recommend improvements.

Audit & Risk Management

• Support internal/external audit requirements related to procurement.
• Coordinate collection of procurement documentation and explanations for audit purposes.
• Ensure contract repository, sourcing records, and vendor documents are complete and accessible.

Team Leadership and Development

• Lead, mentor, and supervise the team members by providing guidance and support to ensure team performance and development.
• Manage and supervise PO & Governance Team daily activities to ensure the execution according to the expectation set.
• Provide ongoing training and upskilling for team members, helping them to stay updated with procurement best practices and industry trends.

Others

• Assist Manager as at when required.
• Conduct UAT Testing as and when required or during system upgrade.
• Identify inefficiencies in the procurement process and suggest improvements.
• Identify areas of the procurement process that can be improved, leading process improvements or implementing best practices for greater efficiency.
• Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
• Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies to understand the risk and better safeguard the company.
• Highlights any potential concerns / risks and proactively shares best risk management practices.

We are looking for people who

• Degree in Supply Chain Management/ Accounting/ Finance/ Business Administration.
• 3 to 5 years relevant experiences, preferably in Supply Chain Management or Procurement
• Proactive and detail oriented. Able to anticipate needs and follow through.
• Strong interpersonal skills. Able to collaborate with diverse teams and resolve conflicts.
• Adaptability. Comfortable working in a dynamic and changing environment.
• Technical acumen. Understanding of how business systems work and integrate.
• Results-driven. Focused on achieving project milestones and user satisfaction.

How you succeed

• Champion and embody our Core Values in everyday tasks and interactions.
• Demonstrate high level of integrity and accountability.
• Take initiative to drive improvements and embrace change.
• Take accountability of business and regulatory compliance risks, implementing measures to mitigate them effectively.
• Keep abreast with industry trends, regulatory compliance, and emerging threats and technologies to understand and highlight potential concerns/ risks to safeguard our company proactively.

Who we are

Founded in 1908, Great Eastern is a well-established market leader and trusted brand in Singapore and Malaysia. With over S$100 billion in assets and more than 16 million policyholders, including 12.5 million from government schemes, it provides insurance solutions to customers through three successful distribution channels – a tied agency force, bancassurance, and financial advisory firm Great Eastern Financial Advisers. The Group also operates in Indonesia and Brunei.

The Great Eastern Life Assurance Company Limited and Great Eastern General Insurance Limited have been assigned the financial strength and counterparty credit ratings of AA- by S&P Global Ratings since 2010, one of the highest among Asian life insurance companies. Great Eastern's asset management subsidiary, Lion Global Investors Limited, is one of the leading asset management companies in Southeast Asia.

Great Eastern is a subsidiary of OCBC, the longest established Singapore bank, formed in 1932. It is the second largest financial services group in Southeast Asia by assets and one of the world's most highly-rated banks, with an Aa1 rating from Moody's and AA- by both Fitch and S&P. Recognised for its financial strength and stability, OCBC is consistently ranked among the World's Top 50 Safest Banks by Global Finance and has been named Best Managed Bank in Singapore by The Asian Banker.

To all recruitment agencies: Great Eastern does not accept unsolicited agency resumes. Please do not forward resumes to our email or our employees. We will not be responsible for any fees related to unsolicited resumes.