Job Purpose
Responsible to supervise, track and evaluate day-to-day accounts payable/treasury and fixed assets matter activities, including establishing financial status by developing and implementing systems for collecting, analysing, verifying and reporting information, in compliance with the company's policies and procedures, existing accounting standards and Malaysian Law.
Key Accountabilities
Accounts Payable
- To analyse and produce accurate monthly Creditors Ageing report to maintain a stable and healthy cash flow position. Administer the cash balances and must always ensure that payment to suppliers is properly managed within their credit terms and ensure sufficient cash flow balances for working capital and on-going purposes.
- To ensure all GR/IR are monitored and reconciled on timely basis. Every single supplier are evaluated on individual basis by monthly. To perform instant checking for any ageing reaching 3 months and reported for further investigation by AP team/GPD/End User.
- To monitor supplier deposit / advances by liasing with GPD, end user and vendor for current update / status on items more than six (6) months until closure.
- To ensure petty cash surprise check perform as per KPI and produce report upon completion of the exercise. Ensure petty cash handling and payment processing is as per SOP-petty cash. Send reminder email for non compliance of petty cash SOP.
- To ensure unreconciled items from bank reconciliation reports are taken up and cleared with ageing not more than 3 months.
Treasury
- To manage cashflow and plan for weekly placement with approved FIs and communicate with Group treasury for rate and confirmation letter. To ensure funds are sufficient for payment on weekly or urgent basis communicate with AP team.
- To attend to treasury related matters i.e. online banking (RCMS & CIMB Biz Channel) and Bank Guarantee.
- To prepare board paper for funding matter, operational accounts and treasury related matters.
Fixed Asset
- To ensure FA module close on monthly and yearly basis with correct Net Book Value captured. Ensure FA register furnishes according to the correct asset classification.
- To ensure asset sighting on yearly basis with Asset Custodians to ensure all FAs are in good condition and properly tagged and also to review FA for write-off.
- To prepare board paper for FA write-off on yearly basis (if any) based on recommendations by Asset Custodians.
Others
- To ensure Account Payable, Treasury and Fixed Asset's module are updated following the deadline set and provide an accurate income and expenses report on monthly basis.
- Work with external auditors to ensure accurate and timely closing and reporting at year-end
- Establish SOPs and guidelines for recognition of expenses and ensure compliance of SOP/guideline by users.
- Assess current practices and procedures, and make recommendations for improvements.
- Perform ad hoc analysis and projects as requested.
- Ensure preparation of Akta Wang Tak Dituntut report on annual basis.
- Develop staff by managing performance, setting goals, providing ongoing training, and maintaining strong employee relationships.
Qualifications, Skills & Knowledge
- Degree in Accounting or equivalent.
- Minimum 7 years of working experience with a portion of it being in a supervisory role.
- Good analytical skill, drive and leads attitude with strong commitment and responsibility.
- Strong knowledge and influences in financial and cash flow management skills.
- Financial Software SAP.
- Familiar with new and existing financial standards.
- Familiar with tax related matters.
