We are seeking a capable and driven Assistant Manager, Project Management to support the successful delivery of township development projects, with a focus on building works and local infrastructure, construction management, and site supervision. This role will assist the Project Manager in coordinating project execution, monitoring site activities, reviewing consultants designs, administering contracts and payments, and facilitating smooth project handover. You will play a key role in ensuring projects are delivered in accordance with approved scope, timelines, cost, quality, and regulatory requirements.
Responsibilities:
Project Implementation
- Coordinate design review to ensure discrepancies are minimized and accordance to the specifications.
- Monitor costings to be within design budget and approved budget.
- Monitor the timeline are within the allocated timeframe.
- Prepare project feasibility and cashflow.
- Prepare and monitor budget (OPEX) and Annual Operating Plan (AOP).
- Liaise closely with stakeholders (internal and external).
Project Progress Monitoring
- Monitor the overall execution of project management to be within allocated budget, cost and time with the right quality and performance from construction to handover.
- Coordinate the day-to-day activities of project and site activities, including developers, consultants and internal technical support team to resolve technical matters and ensure smooth and proper implementation of assigned projects.
Project Quality & Safety
- Ensure the quality of project deliverables are complied with Company SOP and Statutory Regulations.
- Monitor work procedures and quality of workmanships are according to ISO and Quality standard.
- Assist Project Manager during audit assessment.
- Ensure safety, health and environment requirements are complied with Company SOP and Statutory Regulations.
- Implement approved safety, health & environment standards towards meeting customer's expectation and fulfilling regulatory requirements.
Contract Management & Construction Management
- Coordinate with Contracts on pre and post contract functions, which include tender / contracts review, drafting agreements, preparing tender and contracts documents, negotiation with subcontractors, contracts administration and drafting contractual correspondences.
- Coordination with Consultants on technical drawings for all trades (clash analysis).
- Monitor quality of products to meet specifications and drawings, construction cost and variation orders within the approved budget.
- Monitor overall progress of works-work program, resource plan within agreed timeline.
- Monitor submission of all items for handing over works.
- Liaise with clients/contractors, authorities and project consultants on all technical, QA/QC and day-to-day operations to ensure conformance to project quality plan and specifications.
Authority Liaison & Compliance
- Liaise with relevant authorities for approvals e.g. MBIP, TNB, SAJH, IWK during inspections and coordinate required documentation.
- Collaborate with clients e.g. JSG, Federal Government, Government Agencies.
- Plan and conduct Testing & Commissioning for the system (e.g. sewerage, water & drainage).
- Track the status of authority submissions and inspections, ensuring all conditions are met prior to applying for Certificates of Completion and Compliance.
- Prepare and compile submission packages for authority approvals related to site works, temporary access, and other regulatory requirements.
Project Finance
- Manage the project's financial execution by controlling the construction budget, tracking all costs (labor, materials, subcontractors), and forecasting final project cost.
- Review and endorse all progress payments to contractors and consultants, certifying that work completed meets the required standards and quantities before submission to Finance.
Reporting
- Prepare weekly and monthly progress reports for the Project Manager, summarizing site progress, issues, safety performance, and financial status.
- Maintain clear and timely communication between site teams, the Project Manager, and internal stakeholders.
- Update project dashboards and trackers to reflect real-time site conditions, resource deployment, and milestone achievements.
Qualifications:
- Bachelor's Degree in Civil Engineering, Architecture, Building Surveying, Construction Management, or equivalent.
- Total Work Experience: 4 to 6 years of total working experience.
- Total Relevant Experience: Minimum 5 years of relevant experience in construction and project management.
- Sound knowledge of contract administration, construction management, and site coordination.
- Good understanding of development products, with the ability to support and justify product proposals.
- Ability to compile project data and assist in preparing preliminary feasibility studies and project plans.
- Strong planning, coordination, and site supervision skills to support effective project execution.
- Ability to interpret detailed drawings, specifications, standards, work programmes, and inspection processes, including statutory and quality requirements.
- Self-motivated and able to work independently while meeting project deadlines and deliverables.
- Proficient in Primavera Unifier, Microsoft Project, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and AutoCAD.
