Job Description Summary
The role of Project Management Assistant Manager (CRE - Workplace Management) will serve to support the planning and execution of real estate and workplace projects. This includes, but is not limited to, office fit-outs, branch renovations, relocations, and space optimization initiatives. The incumbent in this position will be required to demonstrate strong coordination capabilities, a robust technical understanding of building services, and the ability to effectively manage timelines, budgets, and engage with multiple stakeholders.
Job Description
- Assist in managing comprehensive Corporate Real Estate (CRE) projects, encompassing branch openings and closures, workplace transformation, and infrastructure upgrades.
- Coordinate with consultants, contractors, landlords, and internal departments, including Information Technology (IT), security, and operations.
- Collaborate closely with business channels to ascertain operational needs and ensure that projects align with business requirements and timelines.
- Monitor project progress in relation to established timelines, budgets, and quality standards, and promptly escalate any delays or issues encountered during execution.
- Prepare and maintain comprehensive project documentation, which includes schedules, reports, drawings, cost trackers, and minutes from meetings
- Support procurement processes for services related to projects and oversee contractor performance to ensure compliance with standards.
- Assist in the preparation of the Procure to Pay (PtoP), ensuring proper documentation, approvals, and tracking of expenditures related to projects in accordance with corporate procurement policies.
- Conduct site inspections to verify compliance with statutory obligations, safety standards, and corporate guidelines.
- Facilitate project meetings and provide stakeholder updates, acting as the primary point of contact for daily project coordination activities.
- Support post-project reviews, conduct lessons learned sessions, and analyze workplace data, such as space utilization metrics.
- Assist with Capital Expenditure (CAPEX) planning and approval workflows pertinent to CRE initiatives.
Experience/Requirements
- Possess a Bachelor's degree in Architecture, Engineering, Project Management, Real Estate, or a related field.
- Minimum 5 years of experience in corporate real estate, project coordination, or facilities management.
- Robust understanding of fit-out works, building services, and the overall project lifecycle within a corporate setting.
- Proficiency in utilizing Microsoft Project, AutoCAD, Excel, and various project tracking tools.
- Excellent organizational abilities, interpersonal skills, and stakeholder management competencies.
- Knowledge of local building codes, safety regulations, and contract administration is considered an advantage.
