Associate Purchasing Specialist

Key Responsibilities

Procurement & Supplier Management

• Source, evaluate, and develop suppliers for raw materials, packaging materials, engineering

spare parts, and operational consumables.

• Obtain quotations, perform cost analyses, and negotiate pricing, delivery schedules, and

commercial terms.

• Issue and manage Purchase Orders (POs) in accordance with company policies and approved

budgets.

• Monitor supplier performance in terms of pricing, quality, lead time, and service levels.

• Identify alternative suppliers to reduce supply risks and improve procurement efficiency.

• Conduct regular supplier reviews and support vendor qualification programs.

Production & Material Planning Support

• Coordinate closely with Production Planning, Warehouse, and Operations teams to ensure

timely availability of materials.

• Review Material Requirement Planning (MRP) reports and purchase requirements based on

production forecasts.

• Monitor inventory levels and replenish stock to prevent production downtime.

• Support new product development projects by sourcing materials and supplier capabilities.

• Ensure critical production materials are available according to manufacturing schedules.

Inventory Control

• Maintain optimal inventory levels while minimizing excess and obsolete stock.

• Monitor slow-moving and non-moving inventory and propose corrective actions.

• Collaborate with warehouse personnel to verify stock accuracy and inventory reconciliation.

• Support annual and periodic stock take activities.

Cost Management

• Identify and implement cost-saving initiatives through strategic sourcing and supplier

negotiations.

• Analyze purchasing trends, market price movements, and supply chain risks.

• Prepare cost comparison reports and procurement recommendations.

• Support budget planning and procurement forecasting activities.

Order Fulfilment & Logistics Coordination

• Follow up with suppliers on order status and delivery schedules.

• Coordinate with logistics providers to ensure timely receipt of imported and local materials.

• Resolve supply delays, shipment discrepancies, and delivery issues.

• Ensure all procurement transactions are accurately documented and recorded.

Compliance & Documentation

• Maintain accurate procurement records, supplier files, contracts, and purchasing

documentation.

• Ensure compliance with company procurement procedures, ISO requirements, and relevant

regulatory standards.

• Support internal and external audits related to procurement activities.

• Ensure adherence to ethical sourcing and corporate governance requirements.

Job Requirements

Education

• Diploma or Bachelor's Degree in Supply Chain Management, Purchasing, Business

Administration, Logistics, Engineering, or a related discipline.

Experience

• Minimum 2-5 years of experience in purchasing, procurement, or supply chain functions within

a manufacturing environment.

• Experience handling raw materials, packaging materials, engineering spare parts, or

production-related procurement is preferred.

• Experience using ERP/MRP systems is an added advantage.

Technical Skills

• Knowledge of procurement processes, inventory management, and supplier relationship

management.

• Understanding of manufacturing workflows and material planning.

• Proficiency in Microsoft Excel, including data analysis and reporting.

• Experience with ERP systems such as Auto-Count, SAP, Microsoft Dynamics, or similar.

Soft Skills

• Strong negotiation and communication skills.

• Analytical and problem-solving mindset.

• Good organizational and time management abilities.

• Ability to work independently and manage multiple priorities.

• Strong attention to detail and accuracy.

• Team player with the ability to work cross-functionally.