Business Admin

Job Summary:

To provide comprehensive administrative support to Chief Operating Officer, ensuring the smooth and efficient management of his day-to-day schedule, correspondence, and related affairs, enabling him to focus on core business priorities.

Job Descriptions:

· Schedule and coordinate internal and external meetings, resolve scheduling conflicts.

· Draft, proofread, and manage emails, letters, and other communications on behalf of the COO.

· Organise domestic and international travel, including flights, accommodation, visas, and itineraries.

· Prepare agendas, attend meetings where required, take minutes, and follow up on action items.

· Prepare, format, and file reports, presentations, and confidential documents.

· Act as a point of contact between the COO and internal departments and external stakeholders.

· Process claims and reconciles expenses on the COO's behalf.

· Handle sensitive matters with discretion.

· Support ad hoc duties as instructed.

· Support in any urgent calls/message in regards to company/work related information/activities.

Requirement:

· Diploma or Degree in Business Administration, Secretarial Studies, or related field

· Minimum 2 to 3 years in an admin field, or PA role is a plus

· Excellent organisational and time-management skills

· Strong written and verbal communication (Mandarin, English, Bahasa Malaysia)

· proficiency in MS Office / Google Workspace

· High discretion and confidentiality