Facility operations:
- Engaging & overseeing Facility Day to day operations of the site
- Facility walkthrough of the office & observations closure
- Managing Pantry & caf operations
- Corrigo workorders / Preventive Maintenance/ Adhoc workorders on time closure
- Asset list maintenance in Corrigo
- Maintaining office cleaning standard
- Mail /Courier coordination & distribution
- Compliance tracker update Nielsen/JLL/Building management
- Pest control activity monitoring
- Liaise with IT team on server room maintenance
- Assisting Client employees on the facility request
- Extending the support to any events arrangements / Client visits
- Report Generations (MMR, QBR, Other Operational related reports)
- Contract Management (vendor QBR, COI collection, negotiations)
HSSE:
- VSI tracker update as per the schedule
- Conducting & Participating in EHS activities driven by region and Global
- Health &Safety checks on JLL contractors
- Maintain facilities related Emergency response plans
- Submission of Good catches/near misses /any incidents in CMO tool
- All Facility Vendor management
- Facilities vendor & contract management -AMC vendor -HVAC, UPS, FAS, coffee vending machine, Water dispenser, HK vendor etc
- Supervising Client direct vendors & Contracts services
- Inventory Management Stocks tracking, ordering, maintaining par stocks etc
Finance:
- Budget management
- Keep watch on spend & Variance
- Tracking of direct Client spend & contracts
- Contribution towards savings eg. Energy savings
- Adherence to PO to Pay, clarity on accrual submission
- Inputs for CAPEX, year on year
- Collecting NDC from vendor
Other Deliverables:
- Tasks as directed by Operations lead or Account director
- Remotely manage facility if required
- On time reporting & accuracy in MIS report submission Ops tracker update, FM planner, etc
- Conducting Monthly meetings with BU & LL teams
- Coordination with Support functions IT / GRE /Security etc.
However, the Job responsibility is not limited to the above description, if any adhoc requirements also to be supported on case to case basis.
Qualifications:
- Experience Requirements: 2-5 years of relevant professional experience in facility management, property services, or related field
- Educational Qualifications: Diploma or Bachelor's degree in Business Administration, Facility Management, Engineering, or equivalent discipline
- Core Competencies: Proficiency in fundamental technical skills including building systems knowledge, maintenance coordination, and facility operations software
- Advantageous: Experience in vendor relationship management, building management coordination, and soft services oversight including cleaning, security, catering, and ancillary support services
