Business Support, Facilities Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facility operations:

• Engaging & overseeing Facility Day to day operations of the site

• Facility walkthrough of the office & observations closure

• Managing Pantry & cafe operations

• Corrigo workorders / Preventive Maintenance/ Adhoc workorders on time closure

• Asset list maintenance in Corrigo

• Maintaining office cleaning standard

• Mail /Courier coordination & distribution

• Compliance tracker update - Nielsen/JLL/Building management

• Pest control activity monitoring

• Liaise with IT team on server room maintenance

• Assisting Client employees on the facility request

• Extending the support to any events arrangements / Client visits

• Report Generations (MMR, QBR, Other Operational related reports)

• Contract Management (vendor QBR, COI collection, negotiations)

HSSE:

• VSI tracker update as per the schedule

• Conducting & Participating in EHS activities driven by region and Global

• Health &Safety checks on JLL contractors

• Maintain facilities related Emergency response plans

• Submission of Good catches/near misses /any incidents in CMO tool

• All Facility Vendor management

• Facilities vendor & contract management -AMC vendor -HVAC, UPS, FAS, coffee vending machine, Water dispenser, HK vendor etc

• Supervising Client direct vendors & Contracts services

• Inventory Management - Stocks tracking, ordering, maintaining par stocks etc

Finance:

• Budget management

• Keep watch on spend & Variance

• Tracking of direct Client spend & contracts

• Contribution towards savings - eg. Energy savings

• Adherence to PO to Pay, clarity on accrual submission

• Inputs for CAPEX, year on year

• Collecting NDC from vendor

Other Deliverables:

• Tasks as directed by Operations lead or Account director

• Remotely manage facility if required

• On time reporting & accuracy in MIS report submission - Ops tracker update, FM planner, etc

• Conducting Monthly meetings with BU & LL teams

• Coordination with Support functions - IT / GRE /Security etc.

However, the Job responsibility is not limited to the above description, if any adhoc requirements also to be supported on case to case basis.

Qualifications:

• Experience Requirements:2-5 years of relevant professional experience in facility management, property services, or related field
• Educational Qualifications:Diploma or Bachelor's degree in Business Administration, Facility Management, Engineering, or equivalent discipline
• Core Competencies:Proficiency in fundamental technical skills including building systems knowledge, maintenance coordination, and facility operations software
• Advantageous:Experience in vendor relationship management, building management coordination, and soft services oversight including cleaning, security, catering, and ancillary support services

Location:

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At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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For additional details please see our career site pages for each country.