CLINIC ADMIN & FINANCE EXECUTIVE

Key Responsibilities

1. Finance & Accounting Administration

• Process and verify supplier invoices, payment requests and supporting documents.

• Manage accounts payable (AP) and accounts receivable (AR) administrative processes.

• Prepare supplier payment listings and coordinate payment approvals.

• Track outstanding invoices, insurer payments and patient receivables.

• Assist with monthly bank reconciliations and payment tracking.

• Prepare and maintain accurate financial records, receipts and supporting documents.

• Assist with monthly accounting reports and financial summaries.

• Ensure proper documentation, filing and timely completion of finance-related tasks.

2. Insurance Billing & Claims Administration

• Prepare and process patient, corporate and hospital-related invoices.

• Assist with insurance claims submissions and third-party administrator (TPA) billing.

• Follow up on outstanding insurance claims and payment discrepancies.

• Reconcile insurer and hospital payments against issued invoices.

• Maintain accurate billing and claims records.

• Liaise with insurers, hospitals and business offices on billing-related matters.

3. General Administration & Office Support

• Organise and maintain company contracts, invoices, receipts and important business documents.

• Track recurring payments, subscriptions, licences and renewal dates.

• Prepare spreadsheets, reports and administrative correspondence.

• Maintain organised digital and physical filing systems.

• Assist with staff-related administrative documentation and record keeping.

• Coordinate supplier orders, deliveries and office purchases.

• Support management with daily administrative matters and ad hoc projects.

• Assist with improving internal workflows and standard operating procedures (SOPs).

• Handle confidential company, financial and patient information professionally.

4. Clinic Operations Support

• Assist with inventory monitoring, stock reconciliation and supplier coordination.

• Provide occasional administrative support for patient billing and insurance verification.

• Coordinate with clinic staff to ensure accurate documentation and smooth workflow.

• Assist with general clinic operations when required.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration or a related field is preferred.

• 1-3 years of experience in finance administration, accounts payable, accounts receivable, bookkeeping or office administration is preferred.

• Experience with invoice processing, payment tracking and bank reconciliations is an advantage.

• Proficient in Microsoft Excel, Word and Google Sheets.

• Comfortable learning accounting software and clinic management systems.

• Strong numerical accuracy and attention to detail.

• Good organisational and time-management skills.

• Able to work independently, prioritise tasks and meet deadlines.

• Responsible, trustworthy and able to handle confidential information.

• Good written and verbal communication skills.

• Healthcare or clinic experience is an advantage but not essential.

Why Join Us

• Friendly and supportive working environment.

• Training provided on clinic billing, insurance claims and internal finance processes.

• Opportunities to develop practical accounting, finance and healthcare administration skills.

• Career growth opportunities within a specialist surgical practice.

• Attractive staff benefits and performance incentives.