Company Secretary

Position : Company Secretary

Reporting to : Group Managing Director / Chief Financial Officer

Location : Petaling Jaya

Job Description / Responsibilities

• To organize, prepare, and attend Board of Directors (Board) and Board Committees meetings, Annual General Meetings (AGM) and Extraordinary General Meetings (EGM) as well as Management Working Group Committee meetings.
• To handle and ensure all secretarial functions are according to the statutory compliance with provision of the Companies Act, Bursa Malaysia Listing Requirements, Malaysian Code on Corporate Governance, Capital Market and Services Act, and Securities Commission policies and guidelines and more.
• To ensure accurate and timely lodgment of all statutory forms, returns and reports and the Company's compliance obligations under the relevant laws/regulations.
• To ensure the statutory books, registers and secretarial records are updated and kept safely.
• To prepare and review the minutes of meetings of the Board and Board Committees (the Minutes) and ensure that the Minutes appropriately and accurately reflect the discussions and decisions made at the Board and Board Committees meetings. To communicate effectively and in a timely manner to the management or relevant business units the decision made or request by the Board and Board Committees.
• To prepare and review the circular resolutions of the Board and Board Committees, members written resolution, and circulars.
• To prepare Annual Report and all documents in relation to AGM or EGM.
• To draft and/or review agreements, serve as the liaison between business units and lawyer(s), and facilitate communication and collaboration between business units and lawyer(s).
• To ensure best principle of corporate governance and compliance with statutory/ regulatory requirements.
• To liaise with auditors, share registrars, legal, and bankers.
• To provide in-house secretarial services in managing and administering day-to-day operation of secretarial practices and requirements in accordance with the applicable rules and regulations associate to the group of companies
• To attend to other ad-hoc assignment as and when required by your superior or Chief Financial Officer (CFO).
• To collaborate, cooperate and provide support to the CFO.

Job Requirements

• CGI (ICSA) qualification. A member of MAICSA with Practicing Certificate as a Company Secretary.
• At least 8 years of working experience handling corporate secretarial matters, exposure in public listed company will be an added advantage
• Well-versed in the provisions of the Companies Act 2016, Main Market Listing Requirements, Malaysian Code on Corporate Governance, and other relevant laws, statutory/ regulatory requirements, and guidelines.
• Good command of written and spoken English and Bahasa Malaysia and ability to communicate effectively.
• Able to work independently with minimum supervision and willing to learn.
• Possess a good interpersonal skill, strong work ethic, self-motivated, meticulous, strong sense of responsibility, high degree of integrity, flexibility, and multi-tasking skills.