Type: 12 Month Contract
Overview:
Contract Enablement Analyst is an individual contributor for delivering quality outcomes across the client's Contract Lifecycle Management process specifically Contract Enablement.
In addition, Contract Enablement Analyst supports various businesses with a range of contract management and supplier validation activities. The ideal candidate has practical and application experience in contracting of services and commodities, extensive knowledge and understanding of contracts and legal terms, coupled with a strong communication skill.
Contract Enablement Analyst will support, enable and operationalise contracts in Contract Enablement for 3rd party suppliers and end-to-end contract management life cycle review inclusive of the following activities:
Contract Enablement
Contract Validation
Contract Close Out and Exit
Stakeholder Engagement & Communication
Key Responsibilities:
Contract Enablement
- Support in validating, reviewing contracts and provide assurance by timely executing them in accordance with the client's Procurement guidelines and policies.
- Perform contract quality compliance for contracts to mitigate risk and audit compliance before operationalising in Ariba.
- Provide feedback to Procurement of any contractual ambiguities.
- Support in contract enabling, compilation, and ensure relevant appendices or exhibits are appended.
- Ensure contracts are signed and approved by the client's authorized personnel in line with the company's Limits of Authority and Power of Attorney policies.
Contract Creation
- Create contract headers, contract workspace and contract compliance in ARIBA.
- Facilitate signature process for contracts, amendments and variations.
- Ensure storage and documentation of contract related documents in ARIBA.
- Support in facilitating transactional systems in accordance with the buying channel nominated.
- Operationalise contract within the appropriate systems.
- Ensure completes of P2P data before handing off for purchasing operations.
Contract Validation
- Amend contract headers, contract workspace and contract compliance in ARIBA.
- Ensure the appropriate changes or notices being affected are made within the appropriate systems.
- Manage amendments, notifications, change order, variation orders and terminations in a timely manner.
- Update the appropriate systems due to any change or amendments and communicate with the impacted stakeholders.
- Contract Close Out and Exit
- Ensure contracts are properly closed out and terminated in ARIBA.
- Archive documents to ensure legal compliance.
- Close transactional systems in accordance with contract requirements.
- Analyse and share lessons learnt where required.
Contract Close Out and Exit
- Ensure contracts are properly closed out and terminated in ARIBA.
- Archive documents to ensure legal compliance.
- Close transactional systems in accordance with contract requirements.
- Analyse and share lessons learnt where required.
Stakeholder Engagement & Communication
- Interface with various internal stakeholders Category/Sourcing team, Procurement Operations, Supplier Enablement and Master Data Management team; and third party including the client's
- Participate and contribute to discussions and meetings with various stakeholders.
Others
- Support in the migration of company contracts from the legacy system into ARIBA.
- Supports the objective of no compromise on safe and compliant operations, including OMS related standards.
- Identify opportunities and drive continuous improvements within the service line.
- Support in reviewing general terms and conditions and provide feedback to Procurement of any potential contractual or commercial risks.
- Contracts that contain any missing information and do not meet operational requirements should be flagged to practitioners.
Requirements:
- University degree in Finance, Accounting or Business and related Procurement discipline.
- Good knowledge in Procurement and Supply chain.
- Fluent and strong communication skills (both written & verbal) in English & BM.
- 1-5 years of experience in a similar role
- Must be able to work in UK. (1pm - 10pm / 3pm -12am)
- Extensive knowledge and application experience with contract terms and conditions.
- Knowledge of procurement contract operationalisation, contract review and daily contract management.
- Excellent analytical and problem-solving skills.
- Strong stakeholder management and influencing skills.
- Works independently and pro-active in resolving issues
- Role will require occasional hours outside of standard business hours to join calls with global/ overseas teams
- Contractually and commercially risk adverse. (good to have)
- Experienced working with global and virtual teams. (good to have)
Location:
Kuala Lumpur, Malaysia
