Contract Executive (Senior) - Design & Build Japanese contractor based in PJ

5-7 Years

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Early Applicant

Job Description

JOB RESPONSIBILITIES:

Contract Administration

Manage pre and postcontract activities for M&E and construction projects.
Review, evaluate, and verify subcontractor quotations, progress claims, and payment certificates.
Prepare and manage contract documentation, variation orders, extension of time (EOT) claims, and final accounts.
Ensure contract terms, pricing structures, and deliverables comply with project requirements.

Cost & Financial Control

Support cost estimation, budgeting, and monitoring of project expenditures.
Review overall costing status and support internal audits to ensure financial accuracy and compliance.
Identify discrepancies, potential risks, and costsaving opportunities.

Tender & Procurement Support

Participate in tender preparation, bid analysis, and proposal submission.
Support procurement processes by coordinating with suppliers and subcontractors.
Ensure accurate documentation and comparison of technical & commercial packages.

Compliance & Documentation

Ensure adherence to company Quality Management System (QMS) and Japanese engineering standards.
Maintain updated contract records, correspondence logs, and documentation for internal and external audits.
Assist with company-wide compliance programs as needed (similar to other senior roles).

Coordination & Stakeholder Communication

Liaise with internal stakeholders: Project Managers, Engineers, Finance, QA/QC, and Procurement teams.
Interface with external parties: subcontractors, suppliers, consultants, clients, and authorities.
Participate in meetings and provide contractrelated updates and analyses.

JOB REQUIREMENTS:

Degree/Diploma in Quantity Surveying, Contract Management or related fields.
Minimum 57 years experience in contract administration within M&E, HVAC, cleanroom, utilities, or construction industries.
Strong analytical skills with understanding of costing, tender evaluation, and contract terms.
Proficient in Microsoft Excel, Word, PowerPoint; familiarity with contract or costing software is an advantage.
Able to speak in Mandarin is added advantage
Ability to work independently, handle multiple deadlines, and coordinate across departments.
High integrity, attention to detail, and commitment to quality and compliance.

BENEFITS:

Career advancement opportunities.
Attractive remuneration, performance bonuses, medical benefits, insurance & company trips.
Mileage/toll/parking reimbursement & allowances.
Training and development with Japanese engineering standards.

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