Adecco's client, a well-established organisation, is seeking a detail-oriented and experienced Company Secretary to oversee corporate secretarial and compliance matters. This role is critical in ensuring adherence to regulatory requirements, maintaining statutory records, and supporting Board and stakeholder engagements in line with Malaysian corporate governance standards.
Key Responsibilities
- Prepare circular resolutions, annual returns, and statutory forms/documents in compliance with regulatory requirements
- Ensure timely lodgement of statutory forms and returns with the Companies Commission of Malaysia (SSM)
- Maintain and update statutory records and registers in accordance with governance standards
- Prepare documentation for certification by the Company Secretary, including bank/CDS account openings and changes to authorised signatories
- Coordinate execution of resolutions, minutes, and documents, including follow-ups and proper filing in statutory records
- Assist in drafting minutes of meetings and maintaining accurate documentation
- Organise and support Board, Committee, and General Meetings, including preparation of agenda papers and meeting materials
- Ensure compliance with the Company's Constitution, Joint Venture/Shareholders Agreements, Companies Act 2016, Securities Commission guidelines, and Bursa Malaysia Listing Requirements
- Liaise with external auditors during audit reviews and provide required documentation and information
- Coordinate with external company secretaries and legal advisors for overseas subsidiaries on corporate secretarial matters
- Support ad hoc assignments and administrative matters as required
Requirements
- ICSA qualification or equivalent professional certification; Degree in Law, Accounting, or Business with relevant corporate secretarial experience
- Minimum 3–5 years of experience in corporate secretarial function
- Strong communication skills in English and Bahasa Malaysia (both written and verbal); Mandarin proficiency is an added advantage
- Proficient in Microsoft Office applications
- Ability to work in a fast-paced environment and meet tight deadlines
- Strong team player with the ability to work independently with minimal supervision
We appreciate the interest of all applicants however kindly note that only shortlisted candidates will be contacted.
