Entity Management Associate

Role Summary

We are seeking a proactive and highly organized Entity Management Associate to join our Entity Management team. This role offers hands-on exposure to regional entity management and governance. It supports the full spectrum of corporate governance and company secretarial matters across APAC while ensuring robust document control, regulatory compliance, governance hygiene, and administrative excellence.

This position works closely with internal teams across Blueleaf Energy's key APAC markets, including Legal, Finance, Investment and Asset Management, as well as managing external advisors and service providers to support Blueleaf Energy's corporate governance and company secretarial matters. This role reports to the Corporate Entity Manager.

How You Will Make an Impact

Corporate Governance and Company Secretarial Support

• Support the management of the full spectrum of corporate governance and company secretarial matters for Blueleaf Energy's group entities across APAC, including restructurings, corporate actions, equity allotments, and statutory filings.
• Coordinate and manage end-to-end board, investment committee, and other general meetings, including preparation of agendas, board papers, and timely drafting of minutes.
• Assist with the incorporation, ongoing lifecycle management, and dissolution of group entities, working closely with external counsel, service providers, auditors, and regulators.
• Support ongoing compliance with statutory and regulatory requirements across all jurisdictions.

Documentation & Execution

• Draft and prepare resolutions, consents, statutory forms, regulatory filings, meeting documents/minutes, and corporate records in both electronic and physical formats.
• Provide transaction-related support for Blueleaf Energy's M&A, financing and other related activities from a company secretarial and corporate governance perspective.
• Coordinate wet-ink and electronic execution of corporate, transaction and various other documents with a range of internal and external signatories (e.g. directors, shareholders, stakeholders, nominee directors).
• Facilitate notarisation, apostille, and legalisation of documents with notaries, consulates, and embassies.

Document Control & Data Management

• Ensure all corporate governance and company secretarial documents are properly filed and recorded in the relevant document management systems, in accordance with prescribed naming conventions and timelines.
• Maintain and update APAC entity trackers, timely update of the corporate secretarial software, and internal databases.
• Maintain organisational and structure charts at group and entity levels across Blueleaf Energy.

Administrative Support

• Provide administrative and operational support to the Entity Management and Legal team, including custody and safekeeping of original corporate documents in the Kuala Lumpur office.
• Support ad hoc projects and tasks as required.

What Makes You a Great Fit

• Degree in law, commerce, accounting, business administration or a related field or discipline.
• Qualified or part-qualified Company Secretary, and a member of (or working towards membership of) the Malaysian Institute of Chartered Secretaries and Administrators (MAICSA) or another prescribed professional body prescribed under the Companies Act 2016.
• Minimum 3 to 4 years professional experience in company secretarial functions, ideally gained within a professional services firm or business that is similar to Blueleaf Energy.
• Proven track record in supporting the management of complex corporate portfolios and managing regional or international stakeholders across APAC.
• Working knowledge of company secretarial and entity management requirements across multiple APAC jurisdictions (e.g. Singapore, India, Vietnam, Taiwan, and Japan) is an advantage.
• Highly organised, detail-oriented, adaptable, and comfortable working in a dynamic environment.
• Strong risk management and compliance mindset.
• Strong written and verbal communication skills in English, coupled with excellent stakeholder management and commercial acumen.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Visio) and hands-on experience with entity management or company secretarial software.

What We Offer

• Competitive base salary with performance-based bonuses tied to company success.
• Flexible hybrid work model.
• Comprehensive Group Health Insurance coverage.
• Career development and training opportunities

Our Commitment to Diversity, Equity, and Inclusion

At Blueleaf Energy, we are committed to creating a diverse, equitable, and inclusive work environment where every individual feels valued, respected, and empowered to thrive. We believe that diverse teams drive innovation and foster creativity, and we are dedicated to building a workforce that reflects the communities we serve.