Position Overview
The Event Coordinator will play a key role in planning, organizing, and executing events while ensuring smooth operations and client satisfaction. This role is primarily office-based, focusing on event preparation, coordination, and administration, with occasional on-site support during events. The ideal candidate is organized, detail-oriented, and able to manage multiple tasks, with flexibility to work weekends or outside the office when events require.
Key Responsibilities
Event Planning & Coordination
- Assist in planning, scheduling, and coordinating events from start to finish.
- Research and liaise with venues, suppliers, and vendors.
- Prepare event timelines, budgets, and necessary documentation.
Office-Based Administration & Support
- Manage event correspondence, contracts, and logistics preparation.
- Coordinate internal team meetings and track progress on event tasks.
- Prepare presentations, materials, and reports related to events.
On-Site Event Support
- Attend events as needed to oversee setup, flow, and troubleshooting.
- Ensure smooth operations and a positive experience for attendees.
- Assist with post-event evaluation and reporting.
Qualifications & Skills
- Diploma or Degree in Event Management, Hospitality, Marketing, Communications, or related fields.
- Minimum 1–2 years experience in event planning or coordination preferred.
- Excellent organizational, time management, and multitasking skills.
- Strong communication skills in Mandarin and English; Malay is an advantage.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Flexible and willing to work weekends or attend events outside the office when required.
- Creative, proactive, and able to work independently and collaboratively.
