Event Executive

About the Role

We are looking for a highly organised, proactive Event Executive to support day-to-day operations across products, partnerships, marketing coordination, and administrative tasks. This role is ideal for someone who enjoys working across multiple projects, and is comfortable coordinating with senior stakeholders and clients.

You will work closely with the product lead and core team, playing a key role in keeping projects, events, and communications running smoothly.

Key Responsibilities

1. Operations & Admin Support

• Provide day-to-day administrative support across multiple projects and events
• Manage schedules, meeting coordination, calendars, and follow-ups
• Prepare documents, trackers, spreadsheets, and reports
• Maintain databases (clients, sponsors, speakers, attendees, partners)
• Handle basic invoicing, expense tracking, and operational coordination

2. Event & Project Support

• Support planning and execution of conferences, focus groups, networking events, sports events, and webinars
• Assist with speaker coordination, agendas, run-of-show documents, and logistics
• Coordinate with venues, suppliers, partners, and internal teams
• Track deadlines, deliverables, and action items using Excel / project trackers

3. Marketing & Communications Support

• Assist with EDMs, LinkedIn posts, and basic marketing coordination
• Manage outbound communications (email invites, confirmations, follow-ups)
• Support sponsor and partner outreach with prepared templates
• Update marketing materials, decks, and event collateral as required

4. Stakeholder & Relationship Coordination

• Liaise professionally with clients, sponsors, speakers, and partners
• Ensure timely follow-ups and clear communication
• Support relationship management by keeping records accurate and up to date

Requirements

Essential

• Highly organised with strong attention to detail
• Excellent written and verbal communication skills
• Comfortable working with Excel / Google Sheets and documents
• Able to manage multiple tasks and deadlines simultaneously
• Proactive, reliable, and able to work independently
• Professional and confident when dealing with senior stakeholders

Preferred

• Experience in events, media, marketing, operations, or administration
• Familiarity with CRM tools, email platforms, or project management tools
• Interest in technology, data centres, cloud, or B2B events
• Experience working in a small team or startup environment