Executive, Accounts Payable

The Roundtable on Sustainable Palm Oil (RSPO) is a global partnership to make palm oil sustainable. Today, the RSPO is a global, non-profit organisation with over 6,000 voluntary members across 104 countries and territories, representing every link in the supply chain: oil palm producers, palm oil processors and traders, consumer goods manufacturers, retailers, banks and investors, environmental or nature conservation non-governmental organisations (NGOs), and social or developmental NGOs.

At RSPO, we believe that our success is built by the passion, dedication, skills, and expertise of our people. They are the ones who drive our organisation to new heights and guide us through the next phase of our development.

The Executive, Accounts Payable performs the daily operations of the Accounts Payable team,

ensuring accurate and timely processing of supplier invoices, payments, reconciliations, and

compliance with company policies. This role requires strong attention to detail, good analytical skills, and the ability to work collaboratively with vendors, internal departments, and the finance team.

The location of this role is Kuala Lumpur, Malaysia.

KEY ROLES & RESPONSIBILITIES

Duties include but will not be limited to the following:

Invoice Processing

• Review, verify and process invoices for accuracy, completeness, and proper authorization.
• Code invoices to appropriate general ledger accounts, budget codes and sub-activity codes.
• Ensure adherence to organization policies, approval workflows, and accounting standards.

Payment Processing

• Prepare payment runs based on agreed payment cycles.
• Monitor payment due dates to ensure timely payments to vendors.

Vendor Account Management

• Liaise with stakeholders to resolve Accounts Payable issues.
• Handle inquiries on invoice status and payment confirmations.
• Perform timely vendor reconciliations.
• Resolve invoice discrepancies and payment issues
• Maintain accurate vendor master data.

Reporting & Analysis

• Assist in preparing regular Accounts Payable reports including aging and month end closing
• schedules.
• Support month end and year end closing activities.

Compliance & Internal Controls

• Ensure compliance with finance policies and procedures, accounting standards and internal
• controls.
• Support internal and external audit requests by providing documents and explanations.

Process Improvement & System Maintenance

• Support automation, workflow optimization, and efficiency improvements in Accounts Payable
• operations.
• Support implementation of automation and digital tools to enhance Accounts Payable
• efficiency.
• Support system enhancements and digital Accounts Payable initiatives.
• Support development of standard operating procedures.

Apart from the duties stated above, to perform any such duties reasonably assigned.

THE SUCCESSFUL APPLICANT

Education

• University degree in accounting and finance, preferably with professional qualification as a qualified accountant

Experience

• 1 – 3 years of experience in accounting, tax, audit and finance operations
• Experience in system implement and integration would be an added advantage
• Preferably with relevant experience in using Salesforce and Certinia accounting software

Technical and Professional Knowledge

• Experience in all finance functional processes and activities
• Good technical knowledge of accounting standards.
• Excellent interpersonal skills including verbal and written communication
• Fluent in English and Malay
• Proficiency in Google Workspace and Microsoft 365 including Word, Excel, and PowerPoint
• Ability to prioritise tasks, detail oriented and good organisational skills

HOW TO APPLY

Qualified applicants are invited to send in their updated CV giving comprehensive details of educational background, work experience, and related achievements to [Confidential Information]. Please state Job Application - Executive Accounts Payable in your email subject line.

**RSPO is an equal opportunity employer. Due to the volume of applications received, only shortlisted candidates will be notified.