Executive Administration

1.0 Job Responsibilities

• Arrange conference facilities and meeting rooms, and organize and schedule appointments and meetings
• Manage office doors, drawers, cabinet keys, tables, and labeling
• Assist in preparing regularly scheduled reports and maintaining proper filing systems
• Perform clerical duties and administrative processes to support daily office operations
• Liaise with China expatriate staff regarding their incoming and outgoing arrangements and matters
• Arrange transportation for visitors, VIPs, and expatriates upon arrival and departure
• Greet and direct visitors to the appropriate office and handle inquiries or complaints in a courteous and professional manner
• Arrange accommodation, lockers, and PPE distribution for expatriate staff, and liaise with them regarding their needs and requirements
• Assist with monthly administrative payment submissions, including Wi-Fi, telephone lines, transportation fees, canteen fees, photocopying services, courier services, visa charges, and other related expenses
• Identify and be aware of the risks and opportunities associated with assigned duties, including the potential consequences and impact of failure
• Other additional work tasks or additional roles assigned by the superior

2.0 Job Requirements

• Minimum qualification of STPM or Diploma
• Minimum 2 years of experience in a clerical or administrative position, or a similar role
• Fluent in English. Mandarin-speaking ability is an added advantage for liaising with China counterparts
• Proficient in Microsoft Office
• Good interpersonal and time-management skills