Executive Administrator to Deputy Vice Chancellor (Mandarin Speaking)

Job Summary

Provide administrative and executive support to the Deputy Vice Chancellor (DVC), ensuring the smooth day-to-day operations of the office.

This role requires frequent communication with China-based counterparts and clients. Mandarin (spoken and written) is compulsory.

Key Responsibilities

• Provide administrative and executive support to the DVC.
• Prepare reports, presentations, and official documents.
• Coordinate meetings, travel, and event arrangements.
• Take meeting minutes and follow up on action items.
• Maintain confidential records and filing systems.
• Liaise with internal teams and China-based counterparts and clients.
• Support ad hoc administrative tasks and special projects.

Requirements

• Diploma or Bachelor's Degree in a relevant field.
• Minimum 1–2 years of experience in administration, secretarial, executive support, or PA roles.
• Mandarin (spoken and written) is compulsory to communicate with China-based counterparts and clients.
• Proficient in Microsoft Office.
• Well-organized, able to multitask, and handle confidential information professionally.