Executive Assistant cum Regional Project Management (Mandarin Speaker)

5-8 Years

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Early Applicant

Job Description

Executive & Administrative Support

Document Preparation: Drafts high-level materials including reports, speeches, presentations, and executive correspondence.
Calendar & Travel: Manages the President's schedule, prioritizes tasks, and handles all travel arrangements and on-site support.
Meeting Management: Attends meetings alongside the President to record notes and ensure all action items are followed through.
Office Operations: Oversees all administrative matters within the President's Office to ensure smooth daily operations.

Strategic Project Management

End-to-End Oversight: Leads the planning, execution, and delivery of strategic projects while maintaining alignment with budgets and timelines.
Performance Tracking: Develops project plans, monitors milestones, and maintains dashboards to support data-driven decision-making.
Risk Mitigation: Proactively identifies potential obstacles and develops strategies to mitigate risks or escalate issues as needed.

Stakeholder Engagement & Research

Collaboration: Acts as a bridge between global, regional, and local stakeholders to drive cross-functional initiatives.
Insights & Analysis: Conducts deep-dive research and analysis to provide the President with the necessary context for informed decision-making.
Reporting: Delivers regular executive summaries and updates on progress to maintain transparency and accountability.

Requirements

Bachelor's degree in Business Administration, Management, or related fields.
58 years of experience in executive support and project management.
Proven ability to manage complex calendars, high-level meetings, and executive materials.
Strong project management skills to coordinate strategic initiatives across functions.
Excellent written and verbal communication skills, including drafting speeches and presentations.
Advanced PowerPoint skills for creating professional executive materials.
High level of integrity and discretion when handling sensitive information.
Strong organizational skills with attention to detail and the ability to manage multiple priorities in a fast-paced environment.
Ability to work independently and anticipate executive needs.
Flexibility to travel and provide on-site support during trips or events.
Strong interpersonal skills for liaising with internal and external stakeholders.