Executive Assistant

About The Company

Consulting

Competitive pay and benefits

• An inclusive and collaborative environment
• A culture of learning, growth, and impact
• Work-life quality
  
  

About The Job

support Partners, including managing complex calendars, coordinating travel arrangements, and handling various administrative tasks including assisting with related administration.

Calendar Management & Travel Arrangement

• Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
• Proactively identify opportunities to add internal and external meetings, interviews, staff meetings, follow-up
• Assist with scheduling complex project meetings as requested by the Partner and/or project team
• Coordinate complex travel and accommodation, flights, cars, rail tickets, etc.
• Develop understanding of Partner scheduling and travel preferences Coordinate travel efficiently by grouping client meetings where possible
  
  

Business Development

• Extensive administrative support for RFP's, including reviewing portals for possible opportunities, liaising with procurement teams, supporting the certification process and attending tender briefings
• Build relationships with clients and clients EAs
• Understand the business goals and objectives of each Partner & proactively support, act as a strategic business partner to maximize client engagement and focus on client impact
• CRM Management – contact management and business activities updates
• Proactively spot clients that haven't been called upon and/or who need follow up, support the Partners to adhere to the business development goals
• Prepare letters, proposals and other documents using company's formatting styles
• Collaborate with Marketing colleagues for targeted campaigns including follow-up with key clients for business development meetings
  
  

Daily Administration

• Arrange visas, work permits, interviews, working with Human Capital team members
• Manage documents and project deliverables when requested
• Act as central point of contact for all assigned Principal/Partner administrative needs, liaise with other support departments as necessary
• Prepare monthly timesheets for each assigned Principal/Partner
• Prepare all expense reports in accordance with policy
• Responsible for working with Procurement team for PO creation and vendor/supplier payments