Executive Assistant

Company Description S.U.A Interior Design is a boutique interior design firm based in Kuala Lumpur with over three decades of experience in the regional market. The firm specializes in commercial projects for both government and private sectors, serving clients across Malaysia and Southeast Asia, including Singapore, Cambodia, Indonesia, and the Philippines. Its client portfolio includes leading brands and institutions such as Samsung, Nike, Standard Chartered Bank, Hong Leong Bank, BASF, and Brickfields Asia College. Founded by Ed Mun, S.U.A Interior Design is committed to advancing interior design in the region through strong partnerships with project stakeholders and consistently high standards of work. The firm is driven by a passion for design and a long-term dedication to quality and reliability.

Role Description

We are looking for a highly capable, organised, and proactive Executive Assistant to support the leadership team across three growing business divisions:

SUA – Interior Design & Build

F-IND – Outreach, Partnerships & Impact Initiatives

SUA Academy – Learning, Training & Professional Development

This role is more than a traditional administrative position. We are looking for someone who can support daily operations, manage communication, coordinate projects, follow up with stakeholders, and help turn ideas into action across multiple business areas.

The ideal candidate is someone who is detail-oriented, resourceful, professional, and comfortable working in a fast-moving environment.

Key Responsibilities

In this role, you will:

- Provide executive and administrative support to the leadership team

- Manage schedules, meetings, appointments, and follow-ups

- Coordinate communication with clients, partners, vendors, trainers, and stakeholders

- Support day-to-day operations across SUA, F-IND, and SUA Academy

- Prepare documents, proposals, reports, presentations, and meeting notes

- Assist with project coordination for interior design and build projects

- Support training programme coordination, participant registration, and course documentation

- Conduct research on potential partners, grants, sponsorships, clients, and business opportunities

- Maintain contact lists, partnership pipelines, client databases, and project records

- Follow up on pending tasks, deadlines, payments, documents, and approvals

- Coordinate events, meetings, site visits, workshops, and outreach activities

- Assist with social media, marketing coordination, and content preparation when required

- Represent the company professionally when communicating with external parties

Preferred Qualifications

We are looking for someone with:

- 5 years of experience as an Executive Assistant.

- Strong organisational and time management skills

- Good communication skills in English and Bahasa Malaysia

- Ability to communicate professionally with clients, corporate leaders, partners, vendors, and team members

- Strong follow-up skills and attention to detail

- Ability to manage multiple tasks across different business units

- Experience in interior design, construction, training, education, NGO, partnerships, or business development is an advantage

- Familiarity with Microsoft Office, Canva, or project management tools is an added advantage

- Ability to work independently, solve problems, and take initiative

Interested candidates are invited to send their application to [Confidential Information]

- Updated CV

- LinkedIn profile, if available

- A brief introduction about your experience in executive support, administration, project coordination, stakeholder communication, or operations

Only shortlisted candidates will be contacted