Executive Assistant to Chairman (Malaysia)

Job Title

Executive Assistant to Chairman (Johor Bahru, Malaysia)

Location

Johor Bahru, Malaysia with frequent domestic and occasional overseas travel

Employment Type

Full-time

About Us & Our Client

We are a cross-border corporate services and advisory firm.

For this position, we arerecruiting on behalf of our client, a fast-growing company in thesemiconductor industryfocusing on semiconductor equipment and materials R&D and sales, including PCB-related business.

Important:The successful candidate will sign theemployment contract directly with our client company. We donotcharge any fees to candidates at any stage of the recruitment process.

Role Overview

The Executive Assistant will workdirectly with the Chairman, providing end-to-end support on schedule management, business travel, meeting coordination, and project follow-up.

This is a highly mobile role withfrequent travelwithin Malaysia and occasional overseas trips. It is suitable for an early- to mid-career professional who enjoys a fast pace, cross-border exposure and working closely with senior leadership.

Key Responsibilities

• Manage the Chairman'sdaily calendar, including internal and external meetings, calls and events.
• Plan and coordinatedomestic and overseas trips: flights, hotels, ground transportation, visas and on-site logistics.
• Accompany the Chairman onbusiness trips, client visits and site visits, providing on-the-ground coordination and support.
• Preparemeeting agendas, briefing materials, presentations and reports; take key meeting notes and track action items.
• Assist inproject and business follow-upin Malaysia and the region, coordinating with internal teams and external partners.
• Liaise with finance, legal, HR and operations teams on matters related to Malaysia and Southeast Asia business.
• Handle basicdocumentation and filingfor contracts, approvals and other governance-related matters.
• Undertake other tasks assigned by the Chairman related to operations, research or cross-border coordination.

Requirements

• Bachelor's degree or above, any major.
• 1+ year experienceas Executive Assistant / Personal Assistant / Project Assistant or similar role working closely with senior leaders.
• Strong ability to handlefrequent business travel, including using travel booking tools, arranging hotels/restaurants, and dealing with basic emergencies on the road.
• Excellent command ofMandarin Chinese and English, both spoken and written.
• Strong communication and coordination skills, high attention to detail and good time management.
• Able to accepthigh-frequency travel, irregular working hours and time-zone differencesaccording to the Chairman's schedule.
• Must have thelegal right to work in Malaysia. Candidates already based inJohor Bahru or nearby areasare preferred.

Nice to Have

• Experience insemiconductor, electronics or high-techindustries.
• Experience supportingcross-border projectsbetween China and Southeast Asia.

What Our Client Offers

• Direct exposure to theChairman and core management teamof a growing semiconductor company.
• Opportunities to participate in key projects inMalaysia and Southeast Asia.
• Competitive salary and travel allowances (details to be discussed during interviews).
• Clear growth path towardsSenior Executive Assistant / Project Coordinator / Operations Managementfor high-performing candidates.

How to Apply

Please apply via LinkedIn with:

• Yourupdated CV(English or bilingual);
• A short note describing:
• your experience supporting senior executives;
• your experience with frequent travel and complex schedules;
• yourcurrent locationandwork-visa status in Malaysia.

All applications will be treated as strictly confidential. Only shortlisted candidates will be contacted.

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