Executive Assistant to Group CEO / Chairman

Position: Executive Assistant to Group CEO / Chairman

Location: Kuala Lumpur City Center

1. Position Summary

The Executive Assistant (EA) to the Group CEO / Chairman provides high-level strategic, operational, and administrative support. This role requires exceptional discretion, leadership maturity, organizational excellence, and the ability to manage complex schedules, confidential matters, and high-level stakeholder relationships.

The ideal candidate should have a finance, banking, or asset management background, and the professionalism to represent the CEO / Chairman internally and externally. Excellent command of both English and Chinese is required to communicate effectively with diverse stakeholders.

2. Key Responsibilities

2.1 Executive & Strategic Support

1. Manage the CEO / Chairman's calendar, correspondence, and meeting coordination.
2. Prepare briefing notes, reports, and presentations for executive, board, and investor meetings.
3. Handle confidential executive documents with discretion.

2.2 Financial & Business Support

4. Assist in reviewing financial reports, budgets, and operational updates.

5. Coordinate with finance, investment, and business units to consolidate key information.

6. Support strategic planning, investment discussions, and executive decision- making processes.

2.3 Leadership, Coordination & Follow-Up

7. Follow up on tasks, approvals, and requests across departments to ensure deadlines and commitments are met.

8. Track progress of strategic initiatives and corporate projects.

9. Represent the CEO / Chairman at selected meetings or external engagements when required.

2.4 Communication & Stakeholder Management

10. Draft, review, and edit internal communications on behalf of the CEO / Chairman.

11. Act as a liaison with senior management, board members, and external partners, ensuring professionalism in all interactions.

12. Facilitate high-level meetings and strategic discussions, capturing action items and ensuring follow-up.

2.5 Ad-Hoc Executive Support

13. Manage ad-hoc executive assignments and sensitive tasks as directed.

14. Conduct research, analysis, or summaries to support executive decision-making.

3. Requirements3.1 Education

• Bachelor's Degree in Business Administration, Finance, Corporate Administration, or related field.
• Professional qualification such as ICSA / Corporate Secretarial qualification is highly preferred.

3.2 Experience

• Minimum 58 years supporting C-suite executives.
• Experience in asset management, banking, or financial services preferred.
• Exposure to corporate governance, strategic projects, or executive-level operations is highly advantageous.

3.3 Skills & Competencies

• Meticulous with exceptional attention to detail.
• Strong leadership maturity and executive presence.
• High level of professional discretion, integrity, and emotional intelligence.
• Excellent command of English and Chinese, both written and spoken.
• Strong written and verbal communication; proficient in Microsoft Office (Excel, PowerPoint, Word).
• Strong follow-up and coordination skills to ensure completion of approvals and key initiatives.
• Detail-oriented, proactive, and able to thrive in a fast-paced, high-pressure executive environment.

3.4 Personal Attributes

• Well-groomed, presentable, and charismatic with strong public speaking and communication skills.
• Confident in interacting with senior stakeholders, board members, and external partners.
• Professional, polished, and highly responsible.

4. Why Join Us

• Opportunity to work closely with the Group CEO / Chairman.
• Exposure to strategic business and high-level decision-making.
• Play a pivotal role in driving organizational efficiency and success.