Executive Assistant

We fuel the ideas and ambitions of our people with an environment built on Our DNA of Love, Entrepreneurship, Agility, and Passion – LEAP

We are a culture that empowers everyone to innovate and create solutions that will leave a positive impact on our communities and our nation, Touch n Go will always be here to inspire our talents to grow as leaders and innovators giving you the power to make a difference.

What would you do

Executive Office Management

• Manage senior management's calendar, meetings, travel, priorities, and daily schedules to maximize efficiency and productivity.
• Anticipate scheduling conflicts, competing priorities, and operational issues, and proactively resolve them.
• Ensure meetings, presentations, reports, and executive materials are prepared accurately and on time.
• Serve as the key coordination point between senior management and internal or external stakeholders.
• Provide administrative and coordination support to the divisional leadership team.

Stakeholder & Relationship Management

• Act as a trusted liaison and gatekeeper for senior management, managing communications, requests, and engagements professionally.
• Handle enquiries, issues, and escalations independently and ensure timely resolution.
• Build and maintain effective relationships with internal and external stakeholders.
• Exercise diplomacy, discretion, and professionalism when handling sensitive and confidential matters.

Strategic Coordination & Execution

• Coordinate executive meetings, management committees, cross-functional initiatives, and divisional activities.
• Track, monitor, and follow up on action items, decisions, commitments, and deadlines to ensure timely execution.
• Escalate overdue matters and support alignment and delivery of organizational priorities and strategic initiatives.

Problem Solving & Decision Support

• Anticipate risks, identify solutions, and address issues before they impact business operations.
• Apply sound judgment, critical thinking, and initiative in managing confidential, operational, and stakeholder-related matters.
• Support decision-making and drive continuous process improvements with minimal supervision.

Administration & Governance

• Maintain confidentiality, information security, records management, and governance standards.
• Oversee travel, claims, logistics, events, office administration, executive support matters, and petty cash management.
• Ensure administrative processes are executed efficiently, accurately, and with attention to detail..

Culture & Office Leadership

• Promote a professional, collaborative, and high-performing work environment.
• Represent the senior management office as a role model of professionalism, responsiveness, and service excellence.
• Undertake special projects and other duties as assigned by senior management.

Who should join us

• Minimum 3 to 6 years working experience with Senior Management
• Professional, independent, energetic, and eager to learn, with robust team collaboration skills.
• Self-motivated with a pleasant personality, excellent communication skills, and a high degree of integrity.
• Proficient in Microsoft Office applications (Excel, PowerPoint, and Outlook).
• Able to work well under pressure, meet deadlines, and pay attention to detail.

Our Perks & Benefits:

• Hybrid and Flexi hours.
• Unlimited office pantry fruits, snacks and drinks.
• Mobile and broadband subscription reimbursement.
• Additional leave including family leave and paid care leave to care for family members.
• Medical coverage including dental, optometrist, mental care, maternity, registered Traditional Chinese Medicine (TCM) and Chiropractic.
• Corporate membership discount and many more to explore.