Executive, Finance (Account Payable)

Job Purpose

• To oversee and manage assigned end-to-end Accounts Payable (AP) operations for entities within Sime Darby Property Group of Companies, ensuring that payments, reporting and accruals within the assigned scope are processed accurately, on time, and in compliance with internal controls and statutory requirements.
• Perform preparation, review, supervision and approval activities only within the responsibilities formally assigned to the role and the applicable delegated authority limits. Maintain segregation of duties between transaction preparation, independent review and payment authorization, and escalate matters outside the assigned authority.
• The role also provides analytical support, process improvement initiatives, and serves as the key liaison between operational teams, reporting, and management.

Job Responsibilities

Accounts Payable Operations

• Supervise the processing of invoices, claims and variation orders (VOs) in IFCA, ensuring accurate tax and transaction processing codes, complete supporting documentation, and compliance with established AP procedures.
• Review and approve invoices and payment transactions within the assigned delegated authority limits, confirming completeness, accuracy and required supporting approvals before submission for management authorization.
• Oversee the preparation of local and overseas payments, including banker's cheques and online transfers, ensuring accurate beneficiary details, complete supporting documents, and compliance with applicable withholding tax and imported taxable service requirements.
• Monitor statutory payments to LHDN (IRB) and the Royal Malaysian Customs Department to ensure timely submission and minimize exposure to penalties or late-payment charges.
• Track payment confirmations and rejected, returned or unsuccessful transactions. Investigate exceptions, coordinate corrective action with Treasury and the relevant stakeholders, and confirm the original payment status before arranging any resubmission to prevent duplicate payment.
• Monitor and update the AP cash flow funding forecast to support timely funding arrangements and scheduled payment obligations.
• Prepare or review AP-related bank reconciliations, investigate reconciling items, and follow up on outstanding differences to support timely resolution.
• Review Statements of Final Account (SOFA) for contractors and consultants, verifying the supporting certification, approved adjustments, retention balances and prior payments before final account settlement.
• Submit and monitor self-billed e-Invoices for applicable transactions in accordance with current LHDN requirements. Verify supplier and transaction details, tax treatment, supporting documents and system validation status; maintain complete records, resolve rejected or cancelled submissions, and escalate exceptions outside the assigned authority.

Reporting, Analysis & Control

• Review assigned AP schedules and reports, including Creditor Aging, AP vs GL, Unclaimed Money, Deposit Tracking, FRS139, CP58 and KPKT Reg. 7 & 12, in accordance with their respective reporting timetables. Verify completeness and accuracy, investigate discrepancies, and escalate unresolved matters before submission.
• Analyze payment trends and identify inefficiencies, duplication, or control gaps for management review.
• Coordinate with the Reporting and GL teams to ensure timely accrual, reversal, and reclassification of entries.
• Perform or review supplier statement reconciliations, as assigned, and investigate missing invoices, unapplied credit notes and disputed balances. Coordinate resolution with suppliers and the relevant internal teams and escalate longstanding differences.
• Apply the internal controls and company policies relevant to assigned AP activities. Maintain complete, retrievable supporting documents and approval evidence, support audit requests, and escalate control breaches and overdue corrective actions to the designated manager.

Process Improvement & System Enhancement

• Participate in automation initiatives, including RPA, Bank Host-to-Host, OCR, and AI. Execute assigned test scenarios, validate transaction outputs and control requirements, document defects, and confirm their resolution before recommending acceptance to the designated owner.
• Propose and implement improvements to streamline workflows and reduce manual intervention.
• Support migration to new systems or modules by reconciling assigned source and migrated data, documenting discrepancies, and coordinating their resolution with the relevant system and process owners before migration sign-off.
• Lead user training sessions to ensure competency and consistency in AP procedures.

Coordination & Stakeholder Management

• Act as the primary point of contact between the AP team and key stakeholders, including Treasury, Reporting, Procurement, and external parties.
• Collaborate with internal teams to ensure smooth funding, payment scheduling, and approval of workflows.
• Investigate escalated issues or discrepancies raised by users or vendors, coordinate resolution with the responsible teams, and communicate progress and outcomes. Escalate unresolved matters or decisions outside the assigned authority to the designated manager.
• Provide guidance and support to Officers and junior staff in day-to-day operations.

Education, experience and competencies

• Bachelor's Degree / Diploma in Accounting, Finance, or related field.
• Minimum 3–5 years of experience in Accounts Payable or Financial Operations.
• Strong knowledge of and experience in Accounts Payable within the property development industry, including contractor and consultant claims, progress payments, retention sums, variation orders and final account settlements.
• Proficient in IFCA systems, Excel, and Microsoft Office 365.
• Strong understanding of GST/SST, WHT, and other regulatory requirements.
• Good communication, analytical, and supervisory skills.

Professional Experience

3–5 years of experience in Accounts Payable or Financial Operations.