Executive - Finance & Admin

To support daily finance, procurement and administrative operations, ensuring accurate financial records, timely processing, proper documentation and compliance with the Company's policies and procedures.

Key Responsibilities

A. Budget, Billing, AR/AP & cash management

• Maintain and reconcile monthly GC/LC test trackers, ensuring accurate billing based on validated test volumes and approved clinic-specific pricing.
• Process Accounts Payable (AP) and Accounts Receivable (AR) transactions, including customer invoicing, supplier payments and collection follow-ups.
• Maintain accurate financial records in QuickBooks and monitor outstanding invoices and payment schedules.
• Assist with monthly financial closing, including the preparation of accrued revenue and expense schedules, supporting journal entries and bank reconciliations for review.
• Assist in maintaining budget and cash flow trackers, preparing financial reporting schedules and reconciling accounting records.

B. Procurement & Payment Documentation

• Support the end-to-end procurement process, including coordination and documentation.
• Prepare payment documents in accordance with the Company's Finance Policy, Procurement Policy, SOPs and LOA.
• Monitor procurement and payment status, ensuring timely follow-ups and complete supporting records.

C. Payroll & Statutory Administration

• Assist with monthly payroll preparation, employee payroll records and coordination with the payroll service provider.
• Maintain statutory contribution records and supporting documentation for EPF, SOCSO, EIS, PCB and other applicable requirements.

D. HR & General Administration

• Support HR operational tasks: onboarding documentation, recruitment coordination, employee records and Employee Handbook administration.
• Support daily office administration and coordinate with internal departments, vendors and customers.

E. Documentation, Compliance & Audit Support

• Maintain accurate and organised finance, procurement, payroll and administrative records.
• Ensure proper documentation and adherence to Company policies, SOPs and approval procedures.
• Assist with audit preparation, process improvements and reporting of discrepancies or compliance issues.