Accountable for ensuring books and records reflect the true state of affairs of the company's financial standing and periodically review and as certains the authenticity and adequacy of assets and liabilities related to AP. This is further strengthened by ensuring all balance sheet accounts related to AP are properly reconciled on time.
Evaluate specific transactions that may take place of which they affect the financial accounting and reporting, by assessing the proper accounting treatment of those particular transactions
Assist in ensuring that AP internal control structure is in place in, functioning effectively, and appropriately tested in accordance with company standard.
Ensure that identified control and internal audit gaps are remediated on a timely basis.
Process supplier invoices, bills, debit notes and credit notes for the purchases of material, assets, services (such as celcom/shell and utilities bill) and others (including intercompany invoices/ debit & credit notes).
Review AP accounts before month end closing and follow-up on pending invoices with vendors / originators / purchasing
Assist Lead/Manager/Head for any ad hoc projects and analysis as and when required
Pick up invoices in a timely manner and make prompt payments as needed to ensure no default of payments and maintain healthy relationships with the suppliers and vendors
Ensure timely payments of utility bills to make sure the operations of warehouses and hubs are continuous without being affected
Analyse and process refunds from shippers and different parties
Perform bank reconciliations to ensure no extraordinary variances
Check and monitor any bounce payments and find out the reasons
Perform vehicle usage allocations
Process staff claims
Ensure parking of the office tower is paid and subsequently collected from all the staffs
Initiate or lead/assist on continuous improvements of business processes and system enhancements
Any other ad-hoc tasks assigned
Job Requirement:
A minimum of 1-3 years of finance, accounting and auditing experience (preferably junior executive specializing in AP).
Experience in accounts payable and General Ledger account in logistics environment is desired.
Experience working with multinational organization/environment especially in a high growth, rapidly changing culture.
Strong analytical skills, able to understand complex data and issues with demonstrated ability to think outside the box.
Familiar with ERP system environment and computer literate - Microsoft Excel, Words and PowerPoint.
Experience working in Shared Services will be an added advantage.
Experience in transformation in implementing process improvements and automations will be an added advantage.
Knowledge of NetSuite ERP system will be an added advantage.
Knowledge in automation and BI tools (ie Power BI and Tableu) would be an added advantage.
Chinese language proficiency (read, write and speak)
