Executive - Human Resource & Corporate Service

Job Title: Executive - Human Resource & Corporate Service

Location: Tanjong Malim, Perak

Industry: Automotive Manufacturing

Job Summary:

The Executive, Human Resources & Corporate Services is responsible for managing the full spectrum of human resources functions (excluding payroll processing), general administration, and corporate services. This role encompasses recruitment, employee relations, performance management, training and development, HR compliance, office administration, government liaison, and corporate support activities. The incumbent is expected to ensure efficient daily operations, compliance with statutory requirements, and effective implementation of company policies and procedures.

Job Descriptions:

1) Human Resources Management

• Recruitment & Onboarding – Manage job postings, candidate sourcing, screening, interview coordination, employment offers, employee induction, and onboarding processes.
• Training & Development – Conduct Training Needs Analysis (TNA), source training providers, coordinate training programmes, manage HRD Corp grant applications and claims, and maintain training records.
• Employee Relations & Performance Management – Handle employee grievances, disciplinary matters, performance appraisals, employee confirmation, promotion, resignation, and termination processes.
• HR Operations & Administration – Manage attendance, leave, overtime records, employee benefits, personnel files, HR systems, employee engagement activities, and HR documentation, excluding payroll processing.

2) Administration

• Office Administration – Manage daily office operations, office supplies, stationery, administrative records, and general administrative support.
• Facilities Management – Coordinate office maintenance, repairs, utilities, housekeeping, and workplace facilities.
• Vendor & Contractor Management – Liaise with vendors, contractors, and service providers on quotations, service arrangements, and administrative requirements.
• Asset & Cost Management – Maintain administrative asset records, monitor expenses, verify invoices, and support cost-control initiatives.
• Company Events & Arrangements – Coordinate company meetings, official visits, accommodation, transportation, corporate events, and other administrative arrangements.

3) Corporate Services & Compliance

• Government & Regulatory Liaison – Liaise with local authorities, government agencies, and regulatory bodies on licences, permits, inspections, and compliance matters.
• Licensing & Statutory Compliance – Coordinate applications, renewals, and maintenance of business licences, permits, registrations, and statutory documentation.
• Corporate Governance & Documentation – Liaise with company secretaries and external stakeholders on corporate matters, statutory filings, and official documentation.
• Audit & Compliance Coordination – Support internal and external audits, including ISO 9001, IATF 16949, customer audits, and regulatory inspections.
• Corporate Support & Coordination – Coordinate with internal departments and external parties on safety, security, corporate activities, and other operational requirements.

Job Requirements:

• Education: Minimum Diploma in Human Resource Management, Business Administration, Management, or any related discipline.
• Experience: Minimum 3 years of relevant experience in HR generalist, administration, or corporate services, preferably in the manufacturing or automotive industry.
• Knowledge: Good understanding of Malaysia employment laws, HR practices, HRD Corp requirements, and general administrative procedures.
• Technical Skills: Proficient in Microsoft Office, knowledge of ISO 9001, IATF 16949, and regulatory compliance is an added advantage.
• Competencies: Excellent communication, interpersonal, organizational, and problem-solving skills; able to work independently, maintain confidentiality, and communicate effectively in Bahasa Malaysia and English.

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