About Jaya Grocer:
Jaya Grocer is an affiliate of Grab, Southeast Asias leading superapp. To bring the convenience of on-demand grocery delivery to more consumers in Malaysia, we are dedicated towards building a strong team that is aligned with our goals. At Jaya Grocer, team collaboration and dedication is what we require to deliver quality products and service to our consumers and customers.
Our Vision:
Our goal is to become the leading online-to-offline (O2O) retailer, leveraging our omnichannel strength to provide our customers with a rewarding, fulfilling, and exciting experience. Our goal is for customers to say I can get what I want whenever I need it. We aim to achieve this through offering high-quality yet affordable goods, facilitating seamless cashless checkouts, loyalty membership via GrabRewards and introducing our private label with 'Grab Signatures.'
Our Mission:
Provide a diverse variety of High Quality and Fresh Produce
Offer attractive Best Value Pricing
Ensure customers have the Best Shopping Experience
To grow the business through successful Collaboration and Partnerships
Practice the Values of Jaya Grocer every single day
Our Values:
Teamwork
Trust
Integrity
Customer Satisfaction
Growth
These Values form the foundation of our organization and should be lived by each of us, as they are a part of our DNA. So, if you fit the profile and are able to contribute towards our goals, join us!
Get to know the team:
The Project & Facility Executive is responsible for supporting the execution of new outlet development, upgrading and revamp works for existing grocery retail outlets, and rectification and improvement works at the distribution center (DC). This role involves end-to-end coordination across planning, tendering, budgeting, and construction stages, including close collaboration with consultants, contractors, and internal teams. The role also focuses on effective cost control, risk mitigation, and timely project delivery in line with the companys operational and branding standards.
Key Responsibilities:
1. Project Execution & Site Coordination
- Assist in managing new outlet setup and fit-out projects from planning to completion.
- Coordinate upgrading, refurbishment, and space repurposing works for existing outlets.
- Control and monitor construction progress to ensure alignment with approved drawings, specifications, and timelines.
- Conduct regular site visits, track progress, and ensure quality compliance.
- Attend and participate in site meetings with contractors, consultants, landlords, and internal stakeholders.
- Identify and escalate any potential site risks, delays, or non-compliance.
2. Budgeting & Cost Control
- Prepare preliminary cost estimates and assist in the development of project budgets.
- Monitor and control project costs to ensure expenditures remain within approved budgets.
- Conduct cost data analysis and provide cost tracking reports for management review.
- Identify cost-saving opportunities and value engineering proposals without compromising quality.
3. Tendering & Procurement Support
- Support tendering processes by coordinating scope of work, gathering pricing, and conducting initial vendor evaluation.
- Source and request quotations from qualified vendors and contractors.
- Assist in vendor negotiation and recommendation for selection.
- Submit quotation proposals and documents to the Procurement Executive for EPO issuance and contract processing.
4. Risk Management
- Identify potential construction, design, or cost-related risks and propose mitigation strategies.
- Ensure timely resolution of technical issues to avoid delays or rework.
5. Liaison & Communication
- Liaise effectively with architects, engineers, M&E consultants, contractors, suppliers, and local authorities, the landlord representative including their consultants
- Act as a key liaison with landlord representatives to coordinate approvals, handovers, and compliance matters.
- Bridge communication between external stakeholders and internal departments (e.g., Operations, Finance, Merchandising, operation, buyer etc).
6. Facility & DC Support
- Support rectification, maintenance, and upgrading works at the warehouse or distribution centre (DC) when required.
- Coordinate with facilities teams for technical assessments, repair timelines, and external contractor support.
7. Documentation & Compliance
- Ensure all project-related documentation (e.g., designs, permits, reports, correspondence) is properly compiled and archived.
- Monitor site activities to ensure compliance with safety standards, statutory regulations, and company policies.
8. Others
- To receive and act on any other instructions from the Director, Head of department, Project Manager & senior Project executive from Project department, related departments & finance department of TRENDCELL SDN BHD or any other person so delegated by him.
- This Job Description will be periodically reviewed and additional duties and responsibilities will be included.
You should have:
- Bachelors Degree in Engineering, Construction Management, Architecture, Quantity Surveying, or a related field from a reputable university.
- 35 years of relevant working experience in project management, construction, fit-out, or facility management.
- Solid understanding of project execution, site coordination, and contractor management.
- Familiar with budgeting, cost control, tendering, and procurement processes.
- Good knowledge of safety regulations, statutory requirements, and compliance standards related to construction and facilities.
- Strong ability to identify risks, problem-solve, and propose effective mitigation strategies.
- Proven ability to multi-task, manage timelines, and deliver under pressure.
- Excellent communication and interpersonal skills with the ability to liaise effectively with consultants, contractors, landlords, and internal stakeholders.
- Proficient in written and spoken English and Bahasa Melayu; Mandarin is an added advantage.
- Proficient in MS Office applications (Word, Excel, PowerPoint) and preferably project management tools/software (e.g., MS Project, AutoCAD basics).
- Willing to travel and conduct regular site visits as required.
