About the Role
Port of Tanjung Pelepas (PTP) is seeking a highly organized and proactive professional to join our team in a hybrid role that combines facility management, administrative coordination, and operational support.
This position plays a key role in ensuring smooth day-to-day operations, maintaining 5S standards, supporting divisional leadership, and contributing to organizational efficiency through structured coordination and reporting.
Key Responsibilities
Facility & 5S Coordination
- Conduct daily inspections of Level 2 facilities to ensure cleanliness and 5S compliance.
- Organize and coordinate monthly 5S inspections for facilities and departmental vehicles.
- Maintain a structured, safe, and efficient working environment.
Administrative & Executive Support
- Manage Level 2 meeting rooms and ensure adequate supplies (refreshments, stationery, documentation).
- Escort visitors and coordinate accommodation and transportation when required.
- Monitor phone lines for divisional heads during their absence.
- Maintain team rosters and monitor attendance/tardiness.
- Coordinate travel arrangements and related logistics.
Inventory & Expense Management
- Maintain office supplies and kitchen consumables.
- Re-issue PPE as required and track inventory.
- Update and monitor expenses for divisional heads.
Event & Onboarding Coordination
- Organize staff events and manage seating arrangements.
- Support onboarding by coordinating system access and readiness for new employees.
Internal Audit & Strategic Support
- Conduct internal IT audits to ensure compliance with ISMS and related controls.
- Support documentation and tracking of CIO-led projects.
- Assist in monitoring execution of strategic initiatives.
- Interpret operational data to support decision-making and reporting.
Education
- Bachelor's Degree or equivalent combination of education and relevant experience.
Experience
- Experience in personal assistance, secretarial support, or administrative coordination.
- Exposure to data reporting and analysis is an advantage.
- Experience in 5S implementation or facility management is preferred.
Skills & Competencies
- Strong organizational and multitasking skills.
- High attention to detail and accuracy.
- Proficiency in MS Office and reporting tools.
- Strong communication and coordination capability.
- Ability to manage multiple stakeholders effectively.
- Event coordination and logistics management skills.
- Structured and disciplined approach to task execution.
Why Join PTP
- Be part of a dynamic and performance-driven environment.
- Gain exposure to cross-functional coordination and leadership support.
- Develop operational, administrative, and governance capabilities.
- Contribute to structured execution within a leading port operator.
