Executive/Senior Executive, HR & Admin

Key responsibilities of this role involve managing a wide range of human resources functions, including office administrative and building management, employee relations, benefits administration, recruitment and onboarding as well as serving as a point of contact for employee concerns and questions.

1. Office Building Facility Management

· Manage building services, maintenance schedules, vendor performance, and related contracts.

· Support annual budgeting and cost monitoring.

· Provide assistant with IT coordination where required.

2. Foreign Worker & Expatriate Management

· Administer worker hostel facilities, including maintenance, tenancy renewals, and utilities.

· Ensure adherence to regulations governing foreign workers.

· Manage expatriate matters, including work permits, visa renewals, and statutory compliance.

3. Travel Management

· Ensure timely applications and renewals of visas, KITAS, and APEC cards.

· Coordinate comprehensive travel logistics, including flights, accommodation, and insurance.

4. Employee Engagement & Welfare

· Plan, coordinate, and execute activities to foster employee engagement and well-being.

· Support welfare initiatives that promote a positive workplace culture.

5. Compensation & Benefits

· Verify employee claims with accuracy and ensure timely processing.

· Review and validate panel clinic invoices to ensure correctness and cost efficiency.

6. Recruitment & Onboarding

· Support recruitment activities and ensure a smooth onboarding and orientation process for new hires.

7. Miscellaneous & Support Functions

· Provide support for Zoom meetings and basic IT-related tasks.

· Undertake ad-hoc assignments as directed by management.

Requirements:

· Diploma or Bachelor's Degree in: Human Resource Management/Business Administration/Management/Psychology/Accounting/Finance or another relevant field

· For a Senior Executive position, a Bachelor's Degree is more likely to be preferred.

· Relevant HR/Admin experience can sometimes compensate if your academic background is not directly related to HR.

· Ability to communicate effectively with internal and external stakeholders.

· Flexible in travelling within the state.

· Good in reporting and analytical skills.

· Ability to work independently.

· Multitasking and able to prioritize work.