Facilities Administrative Assistant

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position 1: Receptionist

- Reception and Information Counter Welcoming of staff, visitor, guest, and providing accurate directions and information both within the office and the surroundings.

- Switchboard Professional answering of incoming calls and providing accurate transfers and informative answers to queries.

- Meeting Room Management Responsible with the bookings and management of meeting rooms to ensure a professional environment is provided and provides a designated point of contact for information on services available and the set-up of meeting rooms.

- Mail Services- Assisting in Inbound and Outbound.

- Assisting & Supporting Global Tax Team in submission of Taxes and Customs payment.

- Committee of Social Club- Assisting and supporting to the employee's engagement activities, annual dinner and team building.

Position 2: Facilities Admin Assistance

- Helpdesk Responsible to office supplies, meeting room booking and arrangement, AC request and minor electrical and plumbing request.

- Responsible in On-Boarding and Off-Boarding procedures for regular and contract employees.

- Preparing and managing the office badge for new hires, activation/deactivation/lost of office badge.

- Backfill for the receptionist during lunch hour and absence.

- Checking stock and preparing inventory report for beverages and stationaries.

- Assisting in raising the Work Order for minor M&E repairing works.

- Management of building access card new card request, termination and loss card.

- Finance Responsible in payment submission through the IO/WWAP System for utilities, rental, telephony, legal and courier charges.

- Responsible in expense claim payment submission.

Position 3: Facilities Admin Assistance

- To manage customer invoices received through direct print from India to the Printer located at FM Team workstations and arrange for invoice delivery to the customer.

- Cheques Collection To arrange with dispatcher the banking of Lenovo cheques received from customers and to prepare the monthly cheques collection report.

- Letter of Credit To assist in arranging the LC (from the buyer's bank) to be submitted to the Seller's bank (Lenovo) and to arrange with the dispatch team is undertake the task of LC submission.

- Supporting in payment submission through the IO/WWAP System for utilities, rental, telephony, legal and courier charges.

- Backfill for the receptionist during lunch hour and absence.

- Committee of Social Club Assisting and supporting to the employee's engagement activities, annual dinner and team building.

- Managing in new request, retrieval and destruction for record retention.

Location:

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our.

For additional details please see our career site pages for each country.