Facilities Coordinator
Job Description
Overall Responsibilities:
- Coordinate daily facilities operations to ensure smooth business continuity.
- Supervise and coordinate service providers, including cleaning, maintenance, security, landscaping, pest control, and reception services.
- Ensure the workplace remains clean, safe, and well-maintained at all times.
- Monitor and maintain building systems including Electrical Systems, HVAC Systems, UPS, Standby Generator (Genset), Plumbing, Lighting, and Fire Protection Systems.
- Conduct routine inspections, identify maintenance issues, and coordinate preventive and corrective maintenance with contractors.
- Manage maintenance contracts and Service Level Agreements (SLAs).
- Perform minor building repairs and maintenance independently, including replacing light fittings, painting touch-ups, door/lock adjustments, furniture assembly, and basic plumbing/minor electrical repairs (where safe and authorized).
- Handle ceiling tile replacement and the installation of office fixtures or accessories.
- Escalate major or specialized repairs to the appropriate external vendors or contractors.
- Obtain comparative professional quotations from vendors and service providers.
- Raise Purchase Orders (POs) and accurately verify and process incoming invoices.
- Monitor maintenance-related expenses against established operating budgets.
- Ensure strict compliance with local statutory regulations, building codes, and company policies.
- Coordinate necessary regulatory inspections, permits, and operational licenses.
- Support comprehensive workplace safety initiatives and emergency preparedness routines.
- Manage maintenance work orders and maintain up-to-date facility documentation and records.
- Keep physical asset inventories updated and monitor space allocation and utilization.
- Manage pantry supplies, coffee machines, vending systems, and general office consumables.
- Support company events, internal employee engagement activities, and business continuity initiatives.
- Respond promptly to facility emergencies, coordinate urgent repairs, and update stakeholders.
More Info
Key Skills
Service Level Agreements
Fire Protection Systems
Lighting
Safety Initiatives
HVAC Systems
Standby Generator
About Company