Key Responsibilities:
- Daily Office Operations:Oversee and manage the day-to-day office operations and procedures to ensure a productive work environment.
- Procurement & Maintenance:Manage the procurement and maintenance of office and pantry supplies, ensuring availability and quality.
- Facilities Management:Oversee the maintenance of office facilities, furniture, and equipment, ensuring they are in optimal condition.
- Vendor Liaison:Act as the primary liaison between the group and building management, as well as office services vendors & government departments in procuring or renewing licenses, to ensure smooth operations.
- Document Management:Supervise document management and retention processes to ensure compliance and organization.
- Safety Measures:Implement and supervise office safety management measures, including conducting regular fire drills, to ensure a secure workplace.
- Event Operations:Oversee and support in-house event operations, ensuring successful execution.
- Project Management:Manage office administrative projects and tasks as required, ensuring timely completion and quality outcomes.
Requirements:
- Experience:Minimum of 6 years in a similar role, demonstrating expertise in facilities management.
- Attention to Detail:Meticulous with a keen eye for details, ensuring accuracy and thoroughness in all tasks.
- Relationship Management:Strong relationship management and problem-solving skills, capable of handling various stakeholders & government liaison effectively.
- Team Management:Proven experience in managing teams, fostering a collaborative and productive work environment.
- Integrity & Professionalism:High integrity and professionalism, with the ability to work independently and make sound decisions.
- Proactive & Driven:Proactive with initiatives, driven, and passionate about achieving excellence in facilities management.
Qualifications:
- Education:Bachelor's degree in Facilities Management, Business Administration, or a related field.
- Technical Skills:Proficiency in facilities management software and tools. Knowledge of building systems, maintenance procedures, and safety regulations.
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