Finance Executive (Account Receiveable)

Accounts Receivable Executive

Job Summary

We are looking for a detail-oriented and organised Accounts Receivable Executive to manage the School's receivables, ensure timely collection of outstanding payments, and maintain accurate financial records. The role involves monitoring student and customer accounts, issuing invoices, following up on overdue balances, and supporting the Finance team in maintaining healthy cash flow.

Key Responsibilities

Accounts Receivable Management

Manage and maintain accurate accounts receivable records and customer/student accounts.

Prepare and issue invoices, debit notes, credit notes, and statements of account.

Monitor outstanding balances and ensure timely collection of payments.

Follow up with parents, customers, and relevant departments regarding overdue accounts.

Allocate and reconcile payments received against the appropriate accounts.

Investigate and resolve discrepancies between payments, invoices, and account balances.

Maintain proper documentation and filing of AR-related transactions.

Collection & Credit Control

Conduct regular follow-ups on overdue accounts through email, phone calls, and other appropriate communication channels.

Prepare ageing reports and monitor long-outstanding balances.

Escalate significant or persistent overdue accounts to the Finance Manager/Head of Finance.

Assist in implementing appropriate credit control and collection procedures.

Work closely with Admissions, Sales, and other departments to resolve billing and payment issues.

Reporting & Reconciliation

Prepare regular Accounts Receivable ageing and collection reports for management review.

Perform monthly AR reconciliations and ensure sub-ledger balances agree with the General Ledger.

Assist with month-end and year-end closing activities.

Monitor collection performance and highlight potential cash-flow concerns.

Provide supporting schedules and documentation for audits.

Compliance & Process Improvement

Ensure AR transactions are processed accurately and in accordance with company policies and accounting procedures.

Maintain confidentiality of financial and customer information.

Support internal and external audit requirements.

Identify opportunities to improve billing, collection, reconciliation, and reporting processes.

Perform other finance-related duties as assigned by the Finance Manager/Head of Finance.

Requirements

Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.

At least 2–4 years of relevant experience in Accounts Receivable, Credit Control, or a similar finance role.

Strong understanding of basic accounting principles and AR processes.

Proficient in Microsoft Excel and accounting/ERP systems.

Good numerical and analytical skills with strong attention to detail.

Strong communication and interpersonal skills, particularly when dealing with customers and payment-related matters.

Able to manage multiple accounts, meet deadlines, and work independently.

Experience in the education or school environment is an advantage.

Key Competencies

Accounts Receivable & Credit Control

Billing & Invoicing

Payment Allocation & Reconciliation

Collection Management

AR Ageing Analysis

Financial Reporting

Excel & Accounting Systems

Attention to Detail

Communication & Follow-up

Problem Solving

Key Performance Indicators (KPIs)

Timely and accurate issuance of invoices.

Reduction in overdue and long-outstanding receivables.

Collection rate and collection efficiency.

Accuracy of payment allocation and account reconciliation.

Timely submission of AR ageing and collection reports.

Accuracy and completeness of financial records.