Duties & Responsiblities:
1. Cash Flow & Financial Management
- Manage company cash flow and prepare monthly cash flow forecasts to support operational requirements.
- Ensure timely collection of receivables and follow-up on outstanding payments.
- Handle petty cash, staff expense claims, and ensure proper documentation.
2. Accounts Payable & Receivable
- Perform daily data entry for accounts payable/receivable.
- Process purchase requisitions, supplier invoices, and arrange delivery or orders.
- Prepare payment vouchers, receipts, reconcile bank statements, and update payment records.
- Process vendor payments via bank transfer or other approved methods.
- Maintain and update customer and vendor records (hardcopy & softcopy).
- Issue and reconcile student invoices with fee structures, prepare customer SOA, and send billing reminders.
- Liaise with trainees/parents for fee structures, payment plans, EPF withdrawals, or loan applications.
3. General Ledger & Month-End Closing
- Control and perform all tasks related to General Ledger.
- Reconcile journals, fixed assets, depreciation, and other reconciliations for monthly closing.
- Ensure accurate and timely closing of accounts each month.
4. Compliance, Tax & Audit
- Liaise with external auditors, company secretaries, tax authorities, and regulatory bodies to ensure compliance.
- Prepare corporate income tax computations, supporting documentation, and assist in tax planning.
- Ensure timely submission of payroll-related statutory contributions (EPF, SOCSO, EIS, HRDC, PCB).
- Assist with documentation for tax, audit, and regulatory submissions.
5. E-Invoicing & Reporting
- Prepare and generate e-invoices in compliance with regulatory requirements.
- Submit e-invoices to the tax authority's platform and manage validation, rejection, or cancellation processes.
- Reconcile e-invoice status with internal records and communicate requirements to internal/external parties.
- Support finance team with data entry and reporting for e-invoicing and other finance tasks.
6. Customer, Vendor & External Liaison
- Liaise with vendors on invoice and payment clarifications to ensure timely settlement.
- Liaise with trainees, parents, owners, banks, and statutory bodies on financial and administrative matters.
- Arrange and process insurance or claims for trainees or external parties.
7. Administration & Filing
- Maintain proper filing, archiving, and safeguarding of accounting documents.
- Support finance team in ad hoc administrative and finance-related tasks.
- Identify discrepancies or issues in financial data and provide solutions.
8. Performing other ad-hoc tasks assigned.
9. Perform additional functions as directed by superior.
Qualifications
- Degree in Accounting, Finance, Business Administration, or related field.
- Experience in full set of accounts, AR/AP & bank reconciliation.
- Familiar with MS Excel and accounting systems.
- Knowledge in e-Invoicing, EPF, SOCSO, PCB & payroll processes is an advantage.
- Good attention to detail, record-keeping & problem-solving skills.
- Able to handle finance, administrative & customer support tasks.
- Good communication skills and able to work independently.
