Finance Executive (General Ledger)

General Ledger (GL) Finance Executive - KL CAMPUS

Finance Department

Executive Level

Position: General Ledger (GL) Finance Executive

Department: Finance

Reports To: Finance Manager / Head of Finance

Location: Fairview International School - Wangsa Maju KL CAMPUS

Employment Type: Full-Time

1. Job Summary

The General Ledger (GL) Finance Executive is responsible for maintaining accurate financial records, managing general ledger accounts, and ensuring timely and accurate financial reporting in accordance with applicable accounting standards and company policies.

The role involves overseeing daily accounting transactions, journal entries, account reconciliations, month-end and year-end closing activities, and supporting the preparation of financial statements. The successful candidate must demonstrate strong accounting knowledge, analytical skills, attention to detail, and the ability to meet reporting deadlines.

2. Key Responsibilities

A. General Ledger Management

Maintain and update the General Ledger, ensuring all financial transactions are accurately recorded.

Prepare, review, and post journal entries, including accruals, prepayments, depreciation, provisions, and adjustments.

Ensure proper classification and allocation of income, expenses, assets, and liabilities.

Monitor GL balances and investigate unusual transactions or discrepancies.

Maintain proper documentation and supporting schedules for all accounting entries.

Ensure the accuracy and completeness of financial records.

B. Month-End and Year-End Closing

Perform monthly, quarterly, and annual financial closing activities.

Prepare monthly closing schedules and ensure all transactions are recorded within the correct accounting period.

Review outstanding accruals, prepayments, and other balance sheet accounts.

Assist in preparing management accounts and financial statements.

Ensure timely submission of financial reports to management.

Coordinate with relevant departments to obtain necessary financial information for closing purposes.

C. Account Reconciliation

Perform monthly bank reconciliations and GL account reconciliations.

Reconcile intercompany accounts, accounts payable, accounts receivable, fixed assets, and other balance sheet accounts.

Identify and resolve discrepancies between subsidiary ledgers and the General Ledger.

Monitor outstanding reconciling items and ensure timely resolution.

Maintain reconciliation schedules and supporting documents for audit purposes.

D. Financial Reporting and Analysis

Assist in preparing monthly management reports and financial statements.

Prepare trial balances, profit and loss statements, balance sheets, and supporting schedules.

Analyse financial variances against budgets and previous periods.

Highlight unusual movements, irregular transactions, and potential financial risks.

Provide financial information and analysis to support management decision-making.

E. Fixed Assets and Tax Compliance

Maintain the fixed asset register and monitor asset additions, disposals, and transfers.

Calculate and record monthly depreciation.

Assist in preparing tax schedules and supporting documents for tax submissions.

Ensure accounting records comply with applicable Malaysian Financial Reporting Standards (MFRS) and relevant statutory requirements.

Support SST-related accounting records and other applicable tax compliance matters.

F. Audit and Internal Controls

Coordinate with internal and external auditors during audit exercises.

Prepare audit schedules, financial breakdowns, and supporting documents.

Ensure proper filing and safekeeping of accounting records.

Identify weaknesses in accounting processes and recommend improvements.

Ensure compliance with internal financial policies, procedures, and approval authorities.

G. Other Finance Responsibilities

Support the Finance Manager and Head of Finance in financial projects and reporting requirements.

Assist with budgeting, forecasting, and financial planning exercises.

Coordinate with Accounts Payable and Accounts Receivable teams to ensure accurate financial postings.

Perform other finance-related duties assigned by management.

3. Qualifications and Requirements

Bachelor's Degree in Accounting, Finance, or a related discipline.

Professional accounting qualification (ACCA, CPA, CIMA, MICPA) will be an advantage.

Minimum 3–5 years of relevant accounting experience, preferably in General Ledger or financial reporting.

Strong knowledge of accounting principles, financial reporting, and account reconciliation.

Familiarity with Malaysian Financial Reporting Standards (MFRS).

Good understanding of month-end and year-end closing procedures.

Proficient in Microsoft Excel and accounting software/ERP systems.

Experience in the education, services, or multi-entity industry will be an advantage.

4. Key Competencies

Competency : Expected Capability

Accounting Knowledge : Strong understanding of GL and financial accounting

Analytical Skills : Ability to analyse financial data and identify discrepancies

Accuracy : High attention to detail in financial transactions

Problem-Solving : Ability to investigate and resolve reconciliation issues

Time Management : Able to meet monthly and annual reporting deadlines

Communication : Able to coordinate with internal departments and auditors

Integrity : Maintains confidentiality and financial accountability

Organisation : Maintains systematic records and audit documentation