General Administration & Operations Specialist (Fresh Grads Welcome Full Training Provided )

Location: Perai, Penang, Malaysia (100% On-site)

Team: Manufacturing & Operations

Reporting To: General Manager

Employment Type: Full-Time

About Galatek

Galatek is a high-growth tech innovator headquartered in Singapore, with R&D and delivery hubs across Germany, the US, and China. We design and build high-precision robotics automation and AI technology that powers the global semiconductor industry.

Our Penang facility is a core production and delivery hub. We are looking for driven, adaptable early-career talent to help run our local site operations and serve as our key bridge between Penang and our Singapore HQ!

Why Kickstart Your Career with Us

• Comprehensive Mentorship & Training: No prior factory experience No problem! We provide step-by-step training on site operations, local compliance, cross-border workflows, and admin systems.
• Fast-Track Career Growth: Gain well-rounded, hands-on experience across HR, Finance, Facilities Management, and International Operations—all in one role.
• Direct Leadership Exposure: Work closely with the Penang General Manager and Singapore HQ teams every single day.
• Global Industry Impact: Immerse yourself in the booming Penang semiconductor ecosystem and grow with an international tech innovator.

About the Role

As our General Administration & Operations Specialist, you will be the heart of our Penang facility! You will keep daily site operations running smoothly while serving as the vital operational bridge between our Penang factory and Singapore Headquarters.

This is a dynamic, multi-functional role ideal for proactive graduates who want to learn how a high-tech international company operates from the ground up.

Key Responsibilities

Singapore HQ Operational Bridge (30%):

• Serve as the main point of contact for Singapore HQ.
• Sync company announcements and policies, facilitate two-way updates, and ensure smooth cross-border communication.

People & HR Support (20%):

• Support local recruitment by scheduling candidate interviews and welcoming new joiners.
• Maintain site attendance, track leave records, and organize employee onboarding files.

Finance & Procurement Coordination (20%):

• Manage local site petty cash and organize expense receipts for HQ review.
• Coordinate invoice processing and payment schedules with local vendors and suppliers.

Site Operations & Facilities (30%):

• Maintain daily office and factory administrative operations (ordering supplies, managing inventory, and handling meeting logistics).
• Coordinate with property managers, utility providers, and local government agencies (e.g., LHDN) as needed.

Key Requirements

Education:

• Diploma or Bachelor's Degree in Business Administration, Human Resources, Finance, Communications, or a related field. High-caliber fresh graduates are strongly encouraged to apply!

Experience:

• Fresh graduates to 3 years of experience. Prior exposure to manufacturing or admin is a bonus, but full training will be provided.

Language Skills (Essential):

• Trilingual fluency in English and Mandarin (spoken and written) to communicate seamlessly with Singapore HQ, local partners, and government bodies.
• Bahasa Malaysia would be a huge plus to communicate with local partners, and government bodies (but not mandatory).

Tech-Savvy:

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable learning modern cloud collaboration tools.

Mindset:

• Organized, detail-oriented, proactive, and eager to learn in a fast-paced environment.

What We Offer

• Structured on-the-job training and ongoing career guidance
• Competitive base salary with performance bonuses
• Complete statutory benefits package (EPF, SOCSO, EIS) & medical coverage
• A modern, agile, and welcoming workplace culture
• Fast-track progression opportunities into specialized operations, HR, or supply chain roles

Equal Opportunity & Compliance

Galatek is committed to fair, transparent, and non-discriminatory hiring practices under Malaysia Employment Law. We strictly maintain a workplace environment free from discrimination and harassment. By submitting your application, you consent to the processing of your personal data in strict compliance with the Personal Data Protection Act (PDPA) 2010.