The General Manager's Assistant and Office Admin provide comprehensive administrative and coordination support to a Management Team member. This role ensures smooth day-to-day operations through effective calendar management, meeting coordination, and organisation of company-wide events and bookings. The incumbent acts as a key point of contact, supporting efficiency, organisation, and professionalism across internal stakeholders.
What You'll Do
- Manage and maintain the General Manager's calendar, including scheduling meetings, prioritising appointments, and resolving scheduling conflicts.
- Coordinate company-wide events, including venue bookings, meeting rooms, catering, and related logistics. Liaise with internal teams and external vendors to ensure smooth execution of events and meetings.
- Ensure timely communication and follow-up on action items.
- Handle sensitive and confidential information with professionalism and discretion.
- Support ad-hoc projects and initiatives led by the Management Team: Provide administrative and coordination support for office movement or relocation projects, including planning, scheduling, and logistics coordination. Liaise with internal stakeholders, building management, vendors, and service providers (e.g. movers, contractors, IT teams) to ensure smooth execution.
- Coordinate communication related to office movement activities, timelines, and updates to employees.
- Track project milestones, documentation, and approvals related to office movement activities.
- Support post-move activities, including setup coordination and issue tracking.
What You'll Bring
- Strong organisational and time-management skills with the ability to manage multiple priorities.
- Experience in managing a project will be considered an added advantage
- Excellent communication and interpersonal skills.
- High level of attention to detail and accuracy.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) or equivalent tools.
- Ability to work independently and proactively in a fast-paced environment.
- Professional, discreet, and trustworthy when handling confidential matters.
- It is 1 year contract role
What's In It for You
Show us what you're made of and in return we'll offer you:
We'll give you everything you need to excel in your role, including ongoing training and lots of responsibilities from the start. In return for your exceptional performance and consistent results, you'll receive one-to-one career mentoring, as well as exciting opportunities to move around the business.
Why Hilti
Hilti is a global leader in construction innovation, with more than 34,000 team members across 120 countries. Guided by our purpose, Making Construction Better, we're driven to keep learning, growing, and finding new ways to make a lasting impact. Here, you'll be empowered to use your strengths, work with a global and inclusive team, and take on meaningful challenges. At Hilti, you'll have the chance to make your ideas, achievements, and growth real through purpose, passion, and teamwork.
Commitment to Inclusion
At Hilti, inclusion is a key focus in how we work, lead, and grow together. We are committed to embracing diversity of thought and creating an environment that is inclusive of everyone, everywhere. We continuously strive to ensure every voice is valued and every team member feels empowered to contribute. By building on this foundation, we strengthen our teams, our innovation, and our impact, making construction better together.
