Job Title: Office Manager
Location: Sunway Square
Reports To: Center Head Malaysia; Dotted line reporting to India till the office Project is completed
Employment Type: Full-Time (Contract)
Role Overview
The Office Manager Facilities will be responsible for ensuring the smooth operation, safety, and efficiency of the office environment. This role oversees building maintenance, vendor management, space planning, and compliance with health and safety regulations. The ideal candidate will have strong organizational skills, attention to detail, ability to manage multiple priorities, cross functional collaboration skills.
Key Responsibilities
- Office Setup Project
- Oversea office set up projects, monitor execution timelines, layout & design accuracy.
- Liaison with building management and managing communications between management team.
- Periodical updates on project execution progress to reporting managers of Malaysia and India.
- Coordinate office moves, renovations, and expansions.
- Space Planning
- Maintain office layout, seating arrangements, workspace optimization, maintain trackers
- Coordinate office moves, renovations, and expansions.
- Working closely with ID Vendors
- Facility Operations & Maintenance
- Facility Maintenance including common areas at office floor level, cafeteria management.
- Oversee daily operations of office facilities, including HVAC, electrical, plumbing, security systems.
- Schedule and supervise maintenance, repairs, and inspections.
- Ensure compliance with building codes and safety standards.
- Vendor & Contract Management
- Source, negotiate, and manage contracts with service providers (cleaning, security, utilities, etc.).
- Procurement, Stocks, Storage and Consumption Management.
- Monitor vendor performance and ensure service level agreements are met.
- Health, Safety & Compliance
- Implement and maintain workplace safety protocols, audit readiness.
- Conduct regular risk assessments, emergency preparedness drills.
- Budget & Cost Control
- Prepare and manage facility budgets.
- Track expenses and identify cost-saving opportunities.
- Sustainability & Efficiency
- Develop initiatives to reduce energy consumption and promote sustainability.
- Monitor and report on environmental impact.
- General Administration
oVisitor Logistics
oMeeting Logistics
oEvents Planning and Coordination
oEmployee Joining & Exit Logistics
- Location
- Hybrid, primarily office-based, with occasional remote work flexibility as required.
Qualifications & Skills
- Bachelor's degree in Facilities Management, Business Administration, or related field (preferred).
- 58 years of experience in office facilities management or similar role.
- Strong knowledge of building systems, safety regulations, and compliance standards.
- Excellent organizational and project management skills.
- Proficiency in MS Office and facility management software.
- Strong communication and negotiation skills.
- Strong Risk Management skills and knowledge
- Fluency in both English & local language (Malay) is required.
