HR & Admin

Key responsibilities of this role involve managing a wide range of human resources functions, including office administrative and building management, employee relations, benefits administration, recruitment and onboarding as well as serving as a point of contact for employee concerns and questions.

1. Office Building Facility Management

• Manage building services, maintenance schedules, vendor performance, and related contracts.
• Support annual budgeting and cost monitoring.
• Provide assistant with IT coordination where required.

2. Foreign Worker & Expatriate Management

• Administer worker hostel facilities, including maintenance, tenancy renewals, and utilities.
• Ensure adherence to regulations governing foreign workers.
• Manage expatriate matters, including work permits, visa renewals, and statutory compliance.

3. Travel Management

• Ensure timely applications and renewals of visas, KITAS, and APEC cards.
• Coordinate comprehensive travel logistics, including flights, accommodation, and insurance.

4. Employee Engagement & Welfare

• Plan, coordinate, and execute activities to foster employee engagement and well-being.
• Support welfare initiatives that promote a positive workplace culture.

5. Compensation & Benefits

• Verify employee claims with accuracy and ensure timely processing.
• Review and validate panel clinic invoices to ensure correctness and cost efficiency.

6. Recruitment & Onboarding

• Support recruitment activities and ensure a smooth onboarding and orientation process for new hires.

7. Miscellaneous & Support Functions

• Provide support for Zoom meetings and basic IT-related tasks.
• Undertake ad-hoc assignments as directed by management.

Requirements:

• Diploma or Bachelor's Degree in:
• Human Resource Management
• Business Administration
• Management
• Psychology
• Accounting/Finance or another relevant field
• For a Senior Executive position, a Bachelor's Degree is more likely to be preferred.
• Relevant HR/Admin experience can sometimes compensate if your academic background is not directly related to HR.
• Ability to communicate effectively with internal and external stakeholders.
• Flexible in travelling within the state.
• Good in reporting and analytical skills.
• Ability to work independently.
• Multitasking and able to prioritize work.