HR & Admin Executive (2-4 Years of Experience)

Position Title: HR & Admin Executive (HRA)

Reporting To: Finance & Corporate Services Manager

Department: HR, Admin, Finance

Location: Petaling Jaya, Selangor, Malaysia

Company: Charge N Go (A subsidiary of TIME dotCom)

Role Overview:

Execute payroll administration, HR compliance, employee records management, office administration, and support Accounts Payable (AP) processes. The role requires accuracy, discipline, and timely execution of regulated and operational tasks that support business continuity.

Key Responsibilities:

1.    Payroll & Statutory Administration

·        Prepare payroll input data including attendance, leave, overtime, allowances, and claims

·        Compile payroll documentation for review and approval

·        Support statutory submissions including EPF, SOCSO, EIS, PCB, and related filings

·        Maintain payroll records and supporting documents

·        Handle basic payroll-related employee queries

·        Assist with payroll reconciliation and reporting

2.   HR Compliance & Records Control

·        Maintain accurate and complete employee records (physical and digital)

·        Track employment contracts, probation confirmations, renewals, and documentation updates

·        Prepare HR documentation for confirmations, extensions, and disciplinary processes

·        Maintain HR policies, SOPs, and document version control

·        Support internal and external audits and compliance checks

3.   Employee Administration

·        Coordinate onboarding administration including contracts, email setup, system access, ID, and business cards

·        Prepare standard HR letters and employment confirmations

·        Maintain leave records and employee data updates

·        Support employee lifecycle administration including onboarding, transfers, and exits.

4.   Office & Facilities Administration

·        Order office supplies from approved vendors

·        Coordinate office maintenance, cleaning, utilities, and repairs

·        Maintain office inventory and administrative records

·        Coordinate travel bookings and logistical arrangements when required.

5.   Finance Administration – Accounts Payable (AP) Support

·        Process vendor invoices and verify supporting documentation

·        Perform basic invoice matching where applicable

·        Prepare payment vouchers for submission and approval

·        Process staff expense claims

·        Maintain AP filing and documentation

·        Support month-end AP closing activities

Requirements:

·        Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or related fields

·        Minimum 2 Years of experience.

·        Strong attention to detail and numerical accuracy

·        Comfortable working with structured processes, checklists, and deadlines

·        Proficient in Microsoft Excel and Word

·        Able to handle confidential employee and financial information responsible.