HR & Admin Intern, Malaysia

What You'll Do:

1. Recruitment Coordination & Candidate Support

-Assist with recruitment activities, including job posting, candidate sourcing, initial screening, interview scheduling, and candidate follow-ups.

-Support recruitment events and onsite hiring activities by coordinating candidate registration, assessments, and interview arrangements.

-Maintain and update candidate records in recruitment systems to ensure information is accurate, organized, and up to date.

2. HR Operations & Employee Lifecycle Support

-Assist with routine HR administrative activities related to employee onboarding, offboarding, and internal employee requests.

-Help prepare onboarding materials, coordinate the distribution of employee IDs and other HR-related items, and support new hires throughout their initial joining process.

-Assist in preparing employment-related documents, certificates, letters, and internal HR communications under the guidance of the HR team.

3. Office Administration & Facilities Coordination

-Support daily office operations, including monitoring office supplies, coordinating purchases, and liaising with building management and external service providers.

-Assist with office facilities arrangements, vendor coordination, and routine administrative follow-ups to help maintain an organized and functional workplace.

-Help collect quotations, compare basic cost options, and prepare supporting documents for office purchases and administrative expenses.

4. Records Management & Administrative Documentation

-Maintain organized HR and administrative files, trackers, databases, and supporting documents.

-Assist with checking employee and administrative records, reviewing billing statements, and preparing payment requests or other documentation for processing.

-Support the preparation of routine reports, summaries, and other administrative records as needed.

5. Employee Engagement & Workplace Support

-Assist in organizing employee activities, team-building initiatives, and internal office events.

-Help coordinate the distribution of employee-related materials and support workplace arrangements to promote a positive employee experience.

-Provide logistical and administrative assistance for internal meetings, employee communications, and other HR-related initiatives.

6. Research & General Support

-Assist with basic research and data gathering for HR initiatives, recruitment activities, and workplace improvement projects.

-Support the collection and verification of administrative information, including travel-related records and accommodation documentation, when required.

-Perform other HR and administrative duties as assigned by the supervisor.

What We're Looking For:

-Currently pursuing a degree or a recent graduate in Human Resources Management, Psychology, Business Administration, or a related field.

-Possesses good communication and interpersonal skills, with the ability to coordinate professionally with candidates, employees, internal teams, and external service providers.

-Demonstrates strong organizational skills and attention to detail when handling records, documentation, scheduling, and administrative tasks.

-Able to handle confidential employee, candidate, and company information with professionalism, discretion, and integrity.

-Proficient in basic office productivity tools, such as Microsoft Office or Google Workspace, for document preparation, data entry, and record keeping.

-Proactive and willing to learn, with the ability to adapt to a fast-paced work environment and support multiple HR and administrative priorities.

-Demonstrates a responsible and service-oriented attitude when assisting with recruitment activities, employee requests, and day-to-day office operations.

-Strong verbal and written communication skills in English, with the ability to communicate clearly and professionally with candidates, employees, internal teams, and external service providers.