HR & Admin Senior Executive

KEY RESPONSIBILITIES

1. HR Operations & Vendor Support

• Core HR Operations: Coordinate recruitment scheduling, onboarding logistics, employee record updates, probation tracking, performance documentation, and offboarding administration.

• Agency & Vendor Coordination: Support day-to-day coordination with external hiring agencies and BPO providers-handling resume routing, interview scheduling, attendance tracking, and initial invoice verifications.

• Payroll & Benefits Inputs: Consolidate monthly leave, medical claims, allowances, and variable inputs into accurate payroll files for manager review.

• Employee Support & Engagement: Assist with local employee engagement activities, address daily staff inquiries, and maintain high standards of office discipline.

2. Regulatory Compliance & Administrative Reporting

• Statutory Compliance Support: Ensure daily HR tasks adhere to company policies and basic requirements under the Malaysian Employment Act 1955.

• Invoice & Expense Tracking: Check, track, and process HR-related vendor invoices, agency fees, and statutory levy payments to ensure timely processing without late fees.

• Group Coordination: Provide administrative support for regional HR initiatives, headcount updates, and cross-border team requests.

3. Office Operations & Facilities Administration

• Day-to-Day Office Administration: Oversee daily office maintenance, supplies inventory, facilities upkeep, and access management to ensure a productive working environment.

• Procurement & Vendor Logistics: Coordinate with local office vendors, IT suppliers, property management, and maintenance contractors for routine supplies and repairs.

• Administrative Record-Keeping: Maintain structured local office records, procurement files, invoice logs, and general administrative documentation.

REQUIREMENTS

• Bachelor's degree in Human Resources, Business Administration, or a related discipline.

• Approximately 4 years of relevant experience in HR and office administration.

• Good understanding of Malaysian employment laws and HR practices.

• Hands-on experience in HR operations, employee lifecycle management, payroll coordination, and administration.

• Strong organizational skills with good attention to detail and the ability to manage multiple priorities.

• Good interpersonal and communication skills, with the ability to work effectively with employees at different levels.

• Proactive, responsible, and able to work independently in a fast-paced environment.