HR Administrative Officer

Who are we

Nihon M&A Center Inc. is a Japan-based, publicly listed Mergers & Acquisitions (M&A) advisory firm with 35 years of experience, having supported over 10,000+ M&A transactions across Japan and Southeast Asia. With offices in Singapore, Malaysia, Vietnam, Indonesia, and Thailand, we support SMEs in navigating succession, business continuity, and long-term growth through well-matched M&A solutions.

Nihon M&A Center Malaysia Sdn. Bhd. is the Malaysian entity of the Group, based in Q Sentral, Kuala Lumpur. Our Malaysian team focuses mainly on Japan-Malaysia transactions, supporting the local business owners with cross-border M&A opportunities. We work closely with colleagues in Japan and across Southeast Asia to guide clients through each stage of the M&A process, ensuring smooth transitions and long-term success.

Who are we looking for

We are looking for a reliable, proactive, and detail-oriented HR Administrative Officer who enjoys supporting teams and keeping daily operations running smoothly. This role is ideal for someone who is organized, adaptable, and curious about how a professional services firm operates, especially within the M&A industry.

Bonus Opportunity: If you are interested, you will also get exposure to how M&A works in practice and learn how cross-border deals are supported behind the scenes!

What you will do:

As part of our Malaysia team, you will play a key supporting role across operations including:

• Provide day-to-day office and administrative support to ensure smooth operations
• Maintain an orderly office by ensuring files, records, and office supplies are well organized and readily accessible
• Assist with basic bookkeeping tasks, such as invoicing, expense tracking, and data entry
• Support HR administration, including employee documentation, attendance tracking, and leave management
• Assist with payroll preparation and process, including collecting and verifying employee related information, such as working hours
• Coordinate meetings, travel arrangements, and company events when required
• Provide ad-hoc support for the preparation of M&A-related materials (e.g., pitch deck, presentations, documents and financial data entry)when required

What we expect of you:

Basic qualifications:

• Malaysian citizen
• Diploma or Bachelor's degree in any discipline
• At least 1-2 years of experience in an administrative, office management, HR support, or similar role
• Basic understanding of accounting and payroll processes
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Good written and spoken communication in English and Mandarin
• Strong organizational, attention to detail, ability to handle confidential information, and excellent multitasking skills
• A positive attitude and willingness to support a fast-paced, professional team

Preferred Qualifications:

• Proficiency in Japanese (spoken and/or written) is a strong advantage
• Interest in learning about the M&A industry and growing with the company

Working arrangement:

• This is a full-time, on-site position based in Q Sentral, Kuala Lumpur
• Standard working hours: Monday to Friday, 9:00 AM 6:00 PM

Why join us

At Nihon M&A Center Malaysia, we value teamwork, reliability, and a hands-on mindset. You will be part of a small, close-knit team where your contribution is visible and appreciated, and where you will gain exposure to international business practices in a professional yet supportive environment. Additionally, you will also be able to work closely with experienced professionals from Japan and across Southeast Asian, and be part of a team that values trust, teamwork, and long-term growth - not just for our clients, but for our people too.

We are looking for someone who wants to grow with us, take ownership of their role, and be part of a supportive, professional environment where your contributions truly matter. If you enjoy learning, working with people from different cultures, and building something meaningful together, we would really love to connect with you.