HR Executive

Position: HR Executive

Working Hour: Mon- Fri, 8 - 5:30pm

Compensation: RM10/ Day (Meal), RM300/ Month (Fixed Transport), RM 40/ Month (Fixed Phone)

Department: HR

Report to: HR Manager

Current team size: Pioneer team (about 3)

Location: Lot 8 & 9, Kawasan Industri Padang Meha, 09400 Padang Serai, Kulim, Kedah, Malaysia

Interview Rounds: 1 round with HR Manager (prefer physical)

Responsibiilities:

• Payroll Processing and Managing
• Process monthly payroll accurately and within the established timeline and compliance with statutory requirements.
• Fully in charge employee's attendance and leave management.
• Verify attendance, overtime, shift allowances, unpaid leave, claims, incentives, and other payroll-related transactions.
• Managing new hire statutory registration accordingly.
• Prepare payroll reports for management and finance.
• Maintain employee payroll records and ensure confidentiality of payroll information.
• Coordinate with HRIS vendors regarding payroll system issues and enhancements.
• Preparing employees payslip and to send out through HRIS during payroll crediting date.
• Preparing year end EA form to employee and submitting FORM E for tax compliance.

Compensation and Benefit

• Prepare and issue employee ID badges and cafeteria cards, and ensure both are returned upon an employee's resignation.
• Coordinate with the Administration Department by providing timely resignation notifications to ensure all company assets and properties are collected on the employee's last working day.
• Assist the superior in planning and organizing employee engagement activities, including the preparation of employee gifts, to promote a positive workplace culture.
• Participate in the planning and execution of festive decorations and company events or activities, as assigned.
• Managing cafeteria card credit points loading based on employees attendance records.
• Manage the year-end performance evaluation process to ensure timely and fair assessments.
• Participate in compensation surveys to benchmark company salaries against market standards, supporting retention initiatives.

Recruitment (Assist Role)

• Assist in the recruitment process by arranging interviews and serving as a translator during interview sessions.
• Participate in job fairs organized by the company, whether internally or in collaboration with external universities.

Training (Assist Role)

• Assists superior in arranging any internal or external training if required.
• Assists Superior in updating training record and submit for HRDF claim.

Strategic HR Partner

• Partner closely with department heads and line leaders in any HR activities related to job assigned.

Compliance

• Assist superior in any HR audit if required.
• Liaise with government agencies pertaining to above job scope for compliance, e.g. SOCSO claim.

Others

• To perform any job assigned from time to time to ensure department smooth operation.

Requirements

• Diploma or Degree holder and above, major in human Resources Management, Administrative Management or related fields.
• Strong numerical and analytical skills.
• Strong problem-solving and strategic thinking abilities.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Good communication and interpersonal skills.
• Ability to handle confidential information with integrity.
• Ability to work independently and meet strict deadlines.
• More than 3 years of HR experience in a manufacturing environment.

Career Progression Path:

Senior HR Executive