The Company
The Swatch Group is the number one manufacturer of finished watches in the world. The Group is active in the manufacture of finished watches, jewelry, and watch movements and components.
It produces nearly all of the components necessary to manufacture the watches sold under its 16 watch brands and the multi-brand Tourbillon and Hour Passion retail labels, as well as the entire Swiss watchmaking industry.
At The Swatch Group, tradition meets innovation, and craftsmanship meets opportunity. We believe that behind every watch is a team of talented individuals who make it possible and we are always looking for new talent ready to shape the future with us.
Job Description
What You'll Be Doing
Payroll Support
- Assist the Payroll Specialist in monthly payroll preparation by verifying attendance, leave records, overtime and basic employee data, and preparing payroll input schedules and supporting documentation
- Support payroll adjustments related to new hires, resignations, unpaid leave, salary changes, and allowances
- Assist in maintaining accurate payroll records and employee master data
- Handle basic payroll-related employee queries and escalate complex matters when required
Staff Insurance & Health Benefits Administration
- Coordinate and administer employee insurance matters (e.g. medical, life, personal accident), including enrolment, removal, and monthly premium adjustments
- Monitor and administer company-provided health-related benefits, ensuring accurate tracking of utilization and compliance with company policy
- Liaise with insurance providers, brokers, and Finance on billing, coverage matters, and benefit reconciliations
- Maintain accurate and up-to-date records of insurance coverage and health benefit utilization and respond to employee enquiries accordingly
HR Documentation & Employment Letters
- Prepare and issue standard HR correspondence (i.e. offer letters, employment contracts, confirmation letters, promotion, transfer, and salary revision letters, resignation acceptance and exit-related letters etc.)
- Ensure employment letters are prepared in accordance with Company policies, Malaysian Employment Act 1955 and relevant labour regulations
- Maintain proper filing (digital and physical) of all employment-related documents
HR Administration & Compliance
- Maintain accurate and up-to-date employee records, both electronic and physical
- Support statutory documentation and record-keeping related to employment
- Assist in HR audits and internal reviews by preparing required documentation
- Ensure confidentiality and data protection of employee information at all times
Collaboration & Support
- Work closely with the Senior HR Executive to ensure smooth payroll and insurance administration
- Coordinate with HRBP, Finance, and retail operations teams on employee-related matters
- Support ad-hoc HR initiatives, projects, and administrative tasks as assigned
Employee Engagement
- Work with the team to organize employee engagement activities, including team-building events, recognition programs, and other morale-boosting initiatives
Profile
- 2 years of HR experience, preferably in the retail industry or high-volume operational environment. Fresh graduates with relevant internship exposure in HR or payroll are encouraged to apply
- Basic understanding of Malaysian employment practices and HR administration
- Familiarity with payroll processes and employee insurance administration is an advantage. Proficient in MS Office, especially Word and Excel
- Experience with HRIS or payroll systems is a plus
- Strong attention to detail with good organisational and time management skills, ensuring accuracy and the ability to handle confidential information with professionalism and integrity
- Clear written and verbal communication skills, with a proactive attitude and willingness to learn and support multiple HR functions
Job Location: Jalan Raja Chulan 67, 50200 Kuala Lumpur, Malaysia (Kuala Lumpur)
Company Address: The Swatch Group (Malaysia) SDN BHD Level 22 Wisma Goldhill 67, Jalan Raja Chulan MY-50200 Kuala Lumpur Malaysia
